(A) Supervision of the Municipal Court Clerk/Deputy City Clerk.
(1) When performing clerical duties for the Municipal Court as the Municipal Court Clerk, the employee is under the supervision of the Municipal Judge.
(2) When performing clerical duties for the city as the Deputy City Clerk, the employee is under the supervision of the Mayor and City Clerk.
(B) Role and duties of the Municipal Court Clerk. The Municipal Court Clerk shall assist the Municipal Judge in administering the Municipal Court. The Municipal Court Clerk’s duties shall include, but shall not be limited to, the following:
(1) Prepares all dockets, docket books, case files, issuance of subpoenas, recording of depositions, granting continuances and issuance of bench warrants, court orders, and official correspondence;
(2) Receive incoming mail and answers phone calls;
(3) Prepare monthly reports and makes distribution as required;
(4) Issue uniform traffic tickets to Chief of Police and police officers and maintains the official record of the issuance of all uniform traffic tickets;
(5) Receive and prepare traffic tickets and violations forwarded to the Municipal Court for prosecution;
(6) Operate a variety of office equipment, including a personal computer, maintain files, and prepare routine correspondence;
(7) Attend all Municipal Court proceedings and assist the Municipal Judge and Prosecuting Attorney in the orderly operation of the Municipal Court;
(8) Maintain knowledge of current procedural changes and legal practices and research alternative procedures and policies as directed by the Municipal Judge and the Prosecuting Attorney;
(9) Continue employee development by attending seminars and workshops. Employee is encouraged to obtain certification as Court Clerk Administrator;
(10) Maintain accounting, recording, balancing, and depositing of all money received by the court;
(11) Dispose of and maintain disposition records of all case files under the existing state statutes of disposition on records; and
(12) Perform other duties as may be directed.
(C) Defining the role and duties of the Deputy City Clerk. The Deputy City Clerk shall assist the City Clerk in performing administrative duties for the city and the Deputy City Clerk’s duties shall include, but shall not be limited to, the following:
(1) Assist the City Clerk in the performance of his or her duties;
(2) Perform the duties of the City Clerk in his or her absence;
(3) Provide clerical support to the city administration; and
(4) Perform other duties as may be directed.
(D) Municipal Clerk/Deputy City Clerk, selection, tenure, compensation.
(1) Selection, tenure, and compensation of court personnel is not included in the duties and powers of the Municipal Judge set forth in RSMo. § 479.070. The selection, tenure, and compensation of Municipal Clerks shall be as provided by the municipality: provided, however, that the compensation shall not be predicated upon the amount of fines levied or the number of guilty pleas or adjudications of guilt in cause processed through the Municipal Division or the Traffic Violations Bureau.
(2) The Municipal Court Clerk/Deputy City Clerk is appointed by the Mayor, subject to the approval of the Board of Aldermen.
(3) The position is subject to reappointment every two years upon elective change in administration.
(4) Beginning rate of compensation will be determined by the Board of Aldermen.
(5) Salary increases and all other employee benefits will be as established in the city’s Employee Handbook.
(6) The Municipal Court Clerk/Deputy City Clerk, as a city employee, is also subject to all other guidelines set forth in the city’s Employee Handbook.
(E) Physical demands.
(1) The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
(2) While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel, or operate objects, tools, or controls, and reach with hands and arms. The employee is occasionally required to walk.
(3) The employee must occasionally lift and or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
(F) Work environment.
(1) The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
(2) The noise level in the work environment is usually quiet.
(Ord. 11-003, passed 1-18-2011)