(A) Selection, tenure, and compensation.
(1) The Board of Aldermen shall appoint a clerk, to be known as Deputy City Clerk/Collector.
(2) The position is subject to reappointment every two years upon elective change in administration.
(3) The beginning rate of compensation will be determined by the Board of Aldermen.
(4) Salary increases and all other employee benefits will be as established in the city’s Employee Handbook.
(5) The Deputy City Clerk/Collector shall also be subject to all other guidelines set forth in the city’s Employee Handbook.
(B) Qualifications.
(1) As an appointive office, the Deputy City Clerk/Collector need not be a voter of the city nor a resident of the city.
(2) The Deputy City Clerk/Collector should be able to work compatibly with the Board of Aldermen, city employees, and the general public.
(3) Considerable knowledge and experience in modern office practices, including computer skills.
(4) Knowledge of the principles and methods of finance, accounting, and auditing.
(5) Ability to understand and carry out complex oral and written instructions.
(6) Be able to work under standard operating procedures and to abide by policies stated or granted by the municipal code.
(7) Have a high school diploma or equivalent.
(C) Duties. Under the direct supervision of the City Clerk, the Deputy City Clerk/Collector performs a variety of duties, including:
(1) Assist the City Clerk in the performance of his or her duties;
(2) Perform the duties of the City Clerk in his or her absence;
(3) Assist in the preparation and distribution of committee or Board packets to the Board of Aldermen and respective municipal committees;
(4) Provide clerical support to the Administration Department;
(5) Development of an annual report to the Board of Aldermen stating the various moneys collected during the year and the amounts uncollected and the names and reasons of persons failing to pay; and
(6) Other duties as assigned.
(D) Removal.
(1) An appointed Deputy City Clerk/Collector may be removed from office by the Mayor and a majority of the Aldermen, or by two-thirds of the Aldermen without the Mayor’s approval.
(2) There is no requirement to show cause for removal.
(E) Vacancies. If a vacancy occurs in an appointed Deputy City Clerk/Collector’s position, the Mayor shall appoint a suitable person to discharge the duties of such office until the next Board of Aldermen meeting thereafter, at which time the Board of Aldermen shall permanently fill such vacancy.
(Ord. 99-003, passed 2-16-1999)