(A) Selection, tenure, and compensation.
(1) The Board of Aldermen shall elect a clerk for such Board, to be known as the City Clerk.
(RSMo. § 79.320)
(2) The position is subject to reappointment every two years upon elective change in administration.
(3) The beginning rate of compensation will be determined by the Board of Aldermen.
(4) Salary increases and all other employee benefits will be as established in the city’s Employee Handbook.
(5) The City Clerk shall also be subject to all other guidelines set forth in the city’s Employee Handbook.
(B) Qualifications.
(1) As an appointive office, the City Clerk need not be a voter of the city nor a resident of the city.
(2) The City Clerk should possess the necessary skills for the position and should be able to work compatibly with the Board members, city employees, and general public.
(RSMo. § 79.320)
(3) Desirable qualifications for the position are:
(a) Knowledge of the principles and methods of finance, accounting, and auditing;
(b) Knowledge of modern office management procedures, practices, and equipment;
(c) Knowledge of purchasing procedures; and
(d) Ability to understand and carry out complex oral and written instructions.
(RSMo. § 79.250)
(C) Duties.
(1) The City Clerk shall keep a journal of the proceedings of the Board of Aldermen.
(2) The City Clerk shall safely and properly keep all the records and papers belonging to the city.
(3) The City Clerk shall be the general accountant of the city.
(4) The City Clerk is empowered to administer official oaths and oaths to persons certifying to demands or claims against the city.
(5) The City Clerk shall perform any duties as specified by the Board of Aldermen, including the following:
(a) Report monthly, semi-annually, and annually to the Board a full statement of receipts and expenditures;
(b) Publish financial reports in a local newspaper at the times required by city ordinance and state law;
(c) Assist in the preparation of the city budget;
(d) Prepare Board agendas and deliver to Board members a few days in advance of the next scheduled meeting;
(e) Assist in the preparation of ordinances;
(f) Coordinate the city elections with the Camden County Clerk;
(g) Publish requests for bids, notices of hearings, and other official notices;
(h) Instruct and train other employees;
(i) Administer the city’s payroll and insurance programs;
(j) Issue licenses and permits;
(k) Serve as purchasing agent;
(l) Handle zoning/floodplain development applications and applications for water and sewer service;
(m) Have water meters read;
(n) Send monthly water and sewer bills;
(o) Serve as secretary to other city boards and commissions; and
(p) Perform any other duties as assigned.
(RSMo. § 79.320)
(D) Removal.
(1) An appointee City Clerk may be removed from office by the Mayor and a majority of the Aldermen, or by two-thirds of the Aldermen without the Mayor’s approval.
(2) There is no requirement to show cause for the removal.
(RSMo. § 79.240)
(E) Vacancies. If a vacancy occurs in an appointed City Clerk’s position, the Mayor shall appoint a suitable person to discharge the duties of such office until the next Board of Aldermen meeting thereafter, at which time the Board of Aldermen shall permanently fill such vacancy.
(RSMo. § 79.280)
(Ord. 96-005, passed 3-28-1996)