(A) Requisitioning is formally requesting that a purchase be made and the issuance of a purchase order. It is the first step after the need for a good or a service is recognized. It includes a system of authorization and safeguards so that improper or illegal purchasing is difficult both to initiate and to conceal.
(B) The requisition form must be signed by the Department Head before it is forwarded to the City Secretary to receive the purchase order.
(C) The requisition form originates in the using department. Preparation must be done far enough ahead of the date that the goods/services are needed to allow sufficient time for processing including;
(1) Obtaining bids or price quotes;
(2) Processing bids, placing purchase orders, or concluding contracts; and
(3) Allowing delivery of goods or services.
(D) Attach quotes to the requisition and forward to the City Secretary.
(Ord. 1222-1, passed 1-10-2023)