(A) A purchase order number is required on all purchases over $100, with the exception of those listed below. The Department Head, or an authorized employee, must present a requisition to the City Secretary and request a purchase order before proceeding to the vendor's place of business or placing an order.
(B) If an emergency should arise after normal hours, the Department Head or designee will make the purchase that is needed, and the Department Head must notify the City Secretary immediately upon opening the next business day or turn in proper documentation.
(C) The following payments and services do not require the issuance of a purchase order for payment authorization.
(1) Tax payments;
(2) Insurance premium payments;
(3) Retirement system payments;
(4) Debt services payments;
(5) Investment payment;
(6) Utility services and cell phone;
(7) Operating leases/maintenance agreements;
(8) Annual contracts;
(9) Invoices for professional services (i.e. attorney fees and engineering);
(10) Payment made for employee payroll deductions;
(11) Inter-local agreements;
(12) Contract services;
(13) Travel and lodging;
(14) Items specifically approved as part of the annual budget process;
(15) Items/services acquired through the competitive bid process;
(16) Customer deposit refunds; and
(17) Purchases under $100.01.
(Ord. 1222-1, passed 1-10-2023)