The village administrator is authorized to execute contracts, work orders, change orders, and other agreements (hereinafter referred to as "contracts") that are specifically authorized by the village board, as well as contracts for routine day to day operating activities without specific contract approval by the village board in accordance with the limits established below and in accordance with the purchasing policies of the village:
(A) Contracts that are specifically authorized by the village board.
(B) Contracts for routine operating activities specifically included in the approved fiscal year budget up to the limits provided for each activity in the budget or other routine operation and maintenance activities not specifically included in the budget up to $5,000, provided funds are on hand to pay for the resulting costs.
(C) Contracts for the services of individuals possessing a high degree of professional skill (as defined in § 35.11 of this chapter) which are included in the approved fiscal year budget up to the limits provided for each professional service in the budget or for other professional services not specifically included in the budget up to $5,000.
(D) Contracts for design and construction engineering, when the village board has formally authorized bidding of a project or included a project in the approved fiscal year budget, up to the amounts for engineering in the project cost estimate which was the basis for bidding or approval of the project.
(E) Contract change orders in an amount up to $10,000 where it is determined that extra work is required outside of the original contract where: 1) the work to be performed as an extra and is essential to the fulfillment of the contract, 2) the work could not reasonably be expected to be performed at a lesser sum if the work was authorized through an independent contract rather than as an extra, and 3) the emergency nature of the work, the availability of the contractor or materials or some other similar reason would not permit the extra work to remain uncompleted until the next regularly scheduled village board meeting. In order to sign contract change orders in excess of $10,000, the village administrator must seek verbal approval of the mayor and senior trustee, or in their absence at least 2 other trustees. All contract change orders will be subject to ratification by the village board to confirm that they were signed in accordance with this subchapter. Within 24 hours, written concurrence shall be obtained.
(F) Engineering contract change orders in an amount of up to $5,000 of the original contract when unforeseen difficulties outside the control of the village engineer result in an increase in the engineering contract amount that was included in the construction estimate. In order to sign engineering contract change orders in excess of $5,000 of the original contract, the village administrator must seek verbal approval of the mayor and senior trustee, or in their absence at least 2 other trustees. Within 24 hours, written concurrence shall be obtained.
(Ord. 09-9-1776, passed 9-14-2009)