An application for the holding of a special event shall be made upon a form provided by the city and shall contain all of the following information:
(A) The name, residence, business address, and phone number of the sponsoring entity and the same information for the individual in charge of the event;
(B) A description of the activity, event, or use and proposed locations, including a detailed map of where the event or activities will be taking place;
(C) The date(s) and times of all of the activities included in the event, including time required for setup and cleanup;
(D) Whether parking is requested to be restricted or prohibited during the special event and, if so, in what areas;
(E) Proposed plans to provide necessary parking, security, crowd control, traffic control, refuse disposal, utility service, sanitation facilities, private property protection and restoration, noise control, staging areas, and other areas, personnel, and equipment which is or may reasonably be necessary;
(F) The type, nature, and amount of any rate, fee, or charge to be paid or donation made by anyone participating in or attending the event;
(G) Copies of insurance policies naming the city as named or additional insured in amounts of coverage to be determined from time to time by the city and insuring the city against any and all liability for damage to property and insuring the city against any and all liability for personal injury or death as a result of the any activities involved in the event. The City Council may, at its discretion, modify these insurance requirements;
(H) An indemnification and hold harmless agreement acceptable to the city that the applicant will indemnify the city for and hold it harmless from and defend it against any and all claims, lawsuits, or other liability arising from or as a result of the event;
(I) The signature of an authorized person on behalf of the applicant;
(J) A statement of the benefit of the event to the general public and the nonprofit organization applicant and of the reasons for the event; and
(K) Such other information as the city deems reasonably necessary in order to carry out its duties under this subchapter.
(Ord. 345, passed 10-28-2013)