§ 153.236  PROCEDURES.
   The procedures for securing a conditional use permit shall be as follows:
   (A)   Ten copies of a completed written application for a conditional use permit shall be filed with the Administrator. The application shall be submitted on official forms provided by the Administrator and shall be accompanied by the following items:
      (1)   A scaled boundary survey showing the total acreage, and present zoning classifications for the property(ies) for which the conditional use permit is sought, date and north arrow. On this survey shall be sketched the information required by this section;
      (2)   All existing easements, rights-of-way and required setbacks for the lot(s) for which the conditional use permit is sought;
      (3)   Proposed use, size, layout and setbacks of all proposed structures and proposed uses of land. For residential uses this shall include the number of units and an outline of the area where all principal and accessory structures will be located. For nonresidential uses, this shall include the approximate gross floor areas of all structures and an outline of the area where the structures will be located;
      (4)   Traffic, parking and circulation plans, showing the proposed locations and arrangement of parking spaces and access points to adjacent streets;
      (5)   Landscape plan showing proposed screening and landscaping, including location of walls, fences, berms and natural plantings as well as treatment of any existing natural features within the site;
      (6)   Delineation of areas within the regulatory floodplain as shown on the official flood hazard boundary maps;
      (7)   Proposed number, size, type and location of freestanding signs;
      (8)   Proposed phasing, if any, and approximate completion time of the project;
      (9)   The owner’s names and addresses, tax parcel numbers and existing land use(s) of all adjoining properties;
      (10)   A sketch vicinity map with north arrow shall be included showing the relationship between the proposed use and surrounding area; and
      (11)   Other information as the Planning Board may request as provided for in division (F) below.
   (B)   No application shall be considered complete unless it contains or is accompanied by all items listed in this section of this chapter and a fee, in accordance with a fee schedule approved by the City Council for the submittal of conditional use permit applications.
   (C)   All completed applications shall be submitted to the Administrator at least 15 days prior to the Planning Board meeting at which it is to be reviewed. This requirement may be waived by a unanimous vote of the Planning Board membership present at a meeting of the Planning Board occurring less than 15 days prior to the date of submission. In no case shall the meeting at which the Planning Board initially reviews the application occur greater than 60 days after the required number of copies of the completed application have been submitted by the applicant to the Administrator.
   (D)   If the conditional use permit application is for a property located within an HO-Historic Overlay District the Administrator shall, upon his or her receipt of the application, promptly notify the chairperson of the Historic District Commission and submit copies of the application to the Historic District Commission in order that the Historic District Commission may review and make a recommendation on the application in accordance with § 153.122(G) of this chapter.
   (E)   The Planning Board shall have a maximum of 45 days from the date at which it initially met to review the application to submit its recommendation to the City Council. If a recommendation is not made during the 45-day period, the application shall be forwarded to the City Council without a recommendation.
   (F)   (1)   When dealing with the conditional use permit process and with the rezoning of properties to a conditional use district, it may be necessary to request information in addition to that listed in this division in order to evaluate a proposed use and its relationship to the surrounding area. Therefore, the Planning Board (and/or City Council) may request additional information of the applicant, as it deems necessary.
      (2)   A request for additional information shall stay any further consideration of the application by the Planning Board or City Council. This information may include (but not be limited to) the following:
         (a)   Permanent and construction phase plans for the control of sedimentation and erosion control (for projects subject to State Sedimentation Pollution Control Act) and plans for the control of stormwater drainage and run-off;
         (b)   Existing and proposed topography at four-foot contour intervals or less;
         (c)   The existing and proposed location of all water and sewer lines and fire hydrants intended to serve the proposed development;
         (d)   Proposed number, type and location of signs; and
         (e)   A traffic impact study of the proposed development prepared by a qualified transportation or traffic engineer or planner. The traffic impact study shall include the following information:
            1.   Existing traffic conditions within the study area boundary;
            2.    The distribution of existing and proposed trips through the street network;
            3.   Analyses of the capacities of intersections located within the study area boundary;
            4.   Recommendations for improvements designed to mitigate traffic impacts and to enhance pedestrian access to the development from the public right-of-way;
            5.   Other pertinent information, including but not limited to noise, and impacts on air quality and other natural resources; and
            6.   Traffic volumes generated by the existing and proposed development on the parcel, including the morning peak, afternoon or evening peak and average daily traffic levels.
(Prior UDO, § 13.3)  Penalty, see § 153.999
   Landscaping, see § 153.047
   Screening, see § 153.046