(A) Notification process. The production company is responsible for notifying all businesses and residents affected by the film production. Notification shall take place following the city’s review of the application and no less than ten business days prior to any film production activity. The production company must notify affected businesses and residents of the planned activity (including equipment staging areas and base camps). The Film Liaison shall determine the extent of the required notification. Notification shall include a copy of the film permit application and a cover letter from the production company and shall include detailed information concerning the location and duration of the filming activities as well as specifics regarding lights, noise, traffic and parking where applicable and contact phone numbers. Maps and other pertinent information may be included as well. The production company is responsible for seeing that businesses and residents on upper floors receive the same notification as street-level businesses and residents. The cover letter provided by the production company shall provide notice of a five business day call-in period as outlined in division (B) below. Documentation of the required notification is required for further processing of the application.
(B) Business or resident concerns. Businesses and residents within the required notification area shall have a five business day call-in period during which they may contact the Film Liaison to ask any questions or express concerns or objections. The Film Liaison will attempt to address objections and concerns in consultation with the location manager.
(C) Notification process for high impact filming. The notification process for high impact filming as defined in § 97.05 above shall follow the same procedure and include the same information as that required for low impact filming. However, proof of notification in the form of signatures on sign off sheets must be obtained from affected businesses and/or residents and submitted to the Film Liaison prior to any further processing of the film application.
(D) Permit issuance. At the end of the call-in period, the Film Liaison will issue the film permit if all reported concerns and objections have been adequately addressed.
(E) Permit amendments. If the film production activities differ substantially from the film permit application, the production company shall re-notify affected businesses and residents in accordance with divisions (A), (B) and (C) above.
(F) Insufficient notice. The city reserves the right to deny or revoke permits where insufficient time has been allowed for proper notification or when the notification process has been improperly applied.
(Ord. –, passed 1-9-2014)