(A) Application procedure.
(1) At the beginning of the film planning process, the location manager should contact the Film Liaison to discuss the planned film production and to obtain a copy of the film application. Prior to submittal of the application, a pre-production meeting is required between the Film Liaison and the location manager. Other agencies may be included in this meeting as needed. A complete listing of all anticipated locations with tentative dates is requested at this time, as the Film Liaison or other agency representatives may know of possible conflicts with city services, local events or other filming activities of which the location manager may not be aware.
(2) The production company should complete the application with required attachments and return it to the Film Liaison no later than 30 days prior to film production. The Film Liaison will review the application for completeness and route the application to the appropriate city staff for acknowledgment of service and operations support for the event and for comment. When all requirements listed on the application have been met, the Film Liaison will issue a film permit to the location manager for the specific film production activity at the specified times and locations. The city reserves the right to deny film activities that, in the city’s view, pose a threat to public health and safety and/or if determined that the production company will be unable to provide adequate services to ensure public health and safety during the activity. The Film Liaison may convene the appropriate city staff to meet with the location manager prior to issuing the permit and as needed after the permit is issued to facilitate coordination of activities and services. In the event that the film production involves multiple locations or dates, separate applications per location per day are required. Multiple locations listed on the same application or illegible applications will not be accepted. Incomplete applications will also not be accepted.
(3) No more than one filming permit will be issued within any neighborhood or business district for any given time or date. The production company shall limit the activities at each location to those outlined in the permit and within the time frame specified in the permit. Failure of the production company to comply with the guidelines and conditions set forth in each permit or the use of any location not specified in the permit shall give the city grounds to revoke the permit or take other restrictive actions as necessary.
(B) Change in plans. The permit is issued based on the conditions outlined in the permit application. The location manager must notify the Film Liaison about any changes in plans, activities and/or service requirements no later than three weeks prior to the event so that accommodations can be made, if feasible. If accommodations for the proposed changes are not feasible, then the location manager must follow the arrangements specified in the permit application.
(C) Permit amendments. The Film Liaison should document changes in plans in writing as an amendment to the film permit and circulate to respective city departments.
(Ord. –, passed 1-9-2014)