(A) A personnel file shall be maintained for each county employee by the executive authority or his or her designee. All changes in the status of employees shall be recorded in these files, which shall be retained and maintained in accordance with applicable state and federal laws.
(B) The file shall contain:
(1) The employee’s name, address and telephone number where the employee may be reached;
(2) Position title;
(3) Hiring date;
(4) Departmental assignment;
(5) Salary;
(6) All changes in status as a county employee;
(7) Documented compliance with labor standards and EEO requirements;
(8) Performance appraisals and evaluations;
(9) Commendations and disciplinary memoranda; and
(10) Whatever additional information this chapter, other governing laws or the county requires.
(C) Employee medical records of a confidential nature shall be maintained separately from other employee files.
(D) Personnel records of the county shall be public records, as defined and controlled by the appropriate state statutes. They shall be retained in accordance with the retention schedules adopted by the State Archives and Records Commission.
(2001 Code, § 31.039) (Ord. passed 1-14-2000)