(A) The Stanford-Lincoln County Tourism Board is hereby created. Said Board shall be comprised of five members. Two members shall be appointed by the County Judge/Executive with the consent of the County Fiscal Court. Two members shall be appointed by the Mayor of the City of Stanford with the consent of the Stanford City Council. The Director of the Board established by this section shall be a member of the Board hereby established, but shall only vote in matters in which there is a tie vote.
(1) The Board members shall serve terms of three years; however, from the initial Board members, two shall be chosen by a random method to serve a two-year term, one each from the city’s appointments and the county’s appointments.
(2) The Board shall be responsible for the adoption of by-laws governing the day to day operations of the Board. The by-laws shall also include a job description for the Director, and shall include a statement concerning whether the Director is subject to the county’s or the city’s personnel policy.
(B) The Board shall designate a financial institution for depositing of all monies which shall come into the possession of the Board, and all expenses or disbursements by the Board shall be made by commercial instrument drawn on accounts at said financial institution.
(1) The Board shall submit to the Stanford City Council and the County Fiscal Court financial statements detailing all income and disbursements of the Board funds not less than quarterly. All financial information shall be submitted to the governing bodies upon request of either body, but not less quarterly, and such requests by the governing bodies may not be made more often than monthly.
(2) The Board shall submit a yearly budget to the governing bodies not later than June 1 of each year. The budget shall detail expected income and expenditures of the Board for the fiscal year.
(3) From the members of the Board, two persons shall be designated to execute and sign checks, and the Director shall also be designated to sign checks. All checks shall require signatures of two of the three persons so designated. All checks received by the Board for payment of any amount owed to the Board shall be marked on the back as “For Deposit Only,” and shall be deposited into an account maintained by and in the name of the Board.
(C) The joint Stanford-Lincoln County Tourism Board/Main Street Program shall be funded by the County Fiscal Court and the Stanford City Council.
(1) Each governmental entity shall be responsible for $25,000 of funding in each fiscal year. These funds shall be deposited by the contributing entity into the Board’s General Fund Account, with each entity depositing one-half of its required contribution on or before January 10 of each year and one-half of its required contribution on or before July 10 of each year.
(2) In the event either governmental entity adopts a tax specifically for the purpose of funding tourism activities, the amount of revenue generated by such tax and deposited into an account of the Board herein established shall be credited against the contributions required from the governmental entity; however, said amounts shall only be credited for the year in which they are actually collected and deposited into the Board’s account.
(D) The Director of the Stanford-Lincoln County Tourism Board/Main Street Program shall receive compensation at a rate determined by joint consent of the County Fiscal Court and the Stanford City Council. Once the initial salary is determined, it may only be changed or modified by consent of the governing bodies. The County Fiscal Court and the Stanford City Council shall also determine what benefits will be included as part of the compensation package for the Director; however, the governing bodies may adopt resolutions allowing for yearly increases for cost of living and allow for such increases to be continuing without the need for yearly consent for such modification.
(1) The Judge/Executive of the county and the Mayor of the City of Stanford, Kentucky shall be responsible for the hiring of the Director. They shall report to the Fiscal Court and the City Council, respectively, as to the name of the person which will fill the position of Director.
(2) The Judge/Executive and the Mayor may designate a Screening Committee to assist in the process of finding a director, and the persons appointed to such a Committee shall be at the discretion of the Judge/Executive and Mayor.
(3) In the event the Judge/Executive and the Mayor are unable to agree on a person to fill the position of Director, and the position remains unfilled for a period of 60 days, then each shall submit the names of two persons for the position to the Board, who shall then have the power to choose a replacement.
(E) Each of the governmental entities shall have the power to withdraw from this venture by repealing their ordinance establishing same; however, there shall be no refund of any funds which have been paid, and the withdrawing entity shall be legally obligated to contribute all funds due under this agreement which are in arrears.
(F) This section shall have no force or effect until it has been adopted by both the County Fiscal Court and the Stanford City Council. If either of these entities fails to adopt this section, or an ordinance that is substantially the same, with only changes to names necessary for clarity based upon the adopting agency, then there shall be no Board created as set forth herein.
(G) In the event this section is adopted by one of the governmental entities, and the other fails to adopt such an ordinance within 60 days of adoption by the first, then subsequent adoption by the second entity shall not result in this section becoming effective until such time as the first entity passes a resolution making same effective.
(Ord. 02-12.29.09, passed 12-29-2009)