(A) Meetings, nature of meeting and attendance.
(1) The Historic Preservation Commission shall establish a meeting time, and shall meet at least quarterly and more often as it shall determine and require.
(2) All meetings of the Commission shall be open to the public and reasonable notice of the time and place thereof shall be given to the public. All meetings shall conform to the North Carolina Open Meetings Law, being G.S. Ch. 143, Art. 33C.
(3) Any member of the Historic Preservation Commission who misses more than 3 consecutive regular meetings or more than half the regular meetings in a calendar year shall lose his or her status as a member of the Commission and shall be replaced or reappointed by the Town Council.
(4) Absence due to sickness, death or other emergencies of like nature shall be recognized as approved absences and shall not affect the member's status on the Commission except that in the event of a long illness or other like cause for prolonged absence, the member shall be replaced.
(B) Keeping of records, annual report.
(1) The Historic Preservation Commission shall keep permanent minutes of all its meetings.
(2) The minutes shall record attendance of its members and its resolutions, discussions, findings and actions, which record shall be a public record.
(3) The Commission shall submit an annual report on its activities to the Town Council.
(C) Rules of procedure and design guidelines.
(1) The Historic Preservation Commission shall adopt and publish rules of procedure governing its meetings and the conduct of official business, the appointment of members, terms of office, the election of officers and related matters.
(2) The Commission shall also prepare and adopt detailed architectural and historical guidelines for altering, restoring, moving or demolishing properties designated as landmarks or within historic districts prior to taking any official action on certificates of appropriateness concerning like matters.
(Ord. passed 3-27-1998)