(A)   If the taxpayer requests a conference, the Tax Collector shall not proceed to collect the deficiency until he or she hears the taxpayer's objections and determines that the deficiency should become final.
   (B)   The Tax Collector shall maintain for 3 years record of each conference held pursuant to § 112.04.
   (C)   The record shall contain the name of the taxpayer, the date of the conference and a brief statement of the issues discussed and the results of the discussion.
   (D)   A copy of this record shall be served upon the taxpayer in the manner provided by § 112.14. After 3 years, the Tax Collector shall dispose of the record pursuant to G.S. § 121-5.
(1981 Code, § 8-31)