Subject to the provisions of this chapter, the interlocal CRSC board shall operate within the following guidelines and provisions:
A. Chairperson; Rules: The board shall organize and elect a chairperson and adopt rules for its meetings and procedure in accordance with the provisions of this chapter and other applicable laws.
B. Meetings: Meetings of the board shall be held at the call of the chairperson, which shall be held not less than two (2) times each year and shall be conducted in accordance with the open and public meetings laws of the state. (Utah Code Annotated section 52-4-1 et seq., as amended.) The board shall keep written minutes of its proceedings, and shall keep records of its official actions; all of which shall be immediately filed in the office of the city recorder for each municipality and made available for public inspection.
C. Voting; Quorum: The concurring vote of three (3) members of the board shall be necessary in order for the board to take any official action, and the presence of three (3) members is required in order to establish a quorum for the conduct of board business; provided, that less than a quorum can adjourn a meeting of the board members concurring, at least one shall be from Richmond City and at least one shall be from Lewiston City, except as otherwise provided in this subsection and subsection D of this section. If either or both board members, whether regular or temporary, from Richmond City or Lewiston City, respectively, are absent from a board meeting, then the city appointing the board member or members, or the temporary member or members, as specified in subsection D of this section, forfeits its right to have at least one concurring vote from that city. Two (2) board members, whether regular members, temporary members, or one regular member and one temporary member must be present at a board meeting in order for the appointing city to have the right to cast a concurring vote relating to any official board action. This does not alter the requirement that a concurring vote of three (3) members of the board shall be necessary in order for the board to take any official action, nor the requirement that the presence of three (3) members are required in order to establish a quorum of the board. For clarification, if both cities have two (2) members of the board present at a board meeting, whether regular members, temporary members or one of each, then the concurring vote of at least one member from each of the cities shall be necessary for official action of the board to be taken. If either city shall have less than both board members present, whether regular or temporary, then the concurring vote of such city board member shall not be required in order for the board to take any official action.
D. Temporary Appointments: If either or both board members from Richmond City are unable to attend a CRSC board meeting, the mayor of Richmond may appoint one or two (2) temporary members, as the case may be, to attend a CRSC board meeting with full authority to act in the place of the absent member or members and with full voting rights. If either or both board members from Lewiston City are unable to attend a CRSC board meeting, the mayor of Lewiston may appoint one or two (2) temporary members, as the case may be, to attend a CRSC board meeting with full authority to act in the place of the absent member or members and with full voting rights. The chairperson of the board shall ascertain, prior to any board meeting, if a board member or members are going to be absent from the board meeting. If the chairperson determines that a board member or members from either or both cities is going to be absent from the meeting, the chairperson shall give the appropriate mayor or mayors at least forty eight (48) hours' notice so that a temporary member or members may be appointed, as necessary. The "notice" required by this subsection shall be considered delivered when given verbally to the mayor, or in the absence of the mayor, when given verbally to the city recorder, and confirmed in a writing delivered to the city office of the city to which the notice is directed. (Ord., 12-6-1995)