(A) The Clerk-Treasurer shall be elected by the voters at large for a term of four years, commencing at 12:00 noon on the first day of January following the election. The Clerk-Treasurer must reside within the corporate limits of the town, and forfeits his or her office if he or she ceases to be a resident of the town.
(B) The Clerk-Treasurer shall perform the following duties:
(1) Attend all meetings of the Town Council and record the proceedings;
(2) Transcribe the record of the meetings, both regular and special, of the Council and maintain the transcripts in an organized fashion in a binder which shall be labeled “The Journal of the Town Council of the Town of Leo-Cedarville, Indiana”;
(3) Maintain two copies of the town code and any other ordinances or resolutions passed by the Council, for public inspection;
(4) Keep a written file of all original papers, documents, reports, and correspondence filed with or submitted to Council;
(5) Keep his or her records open for inspection by the Council or by a person designated by the Council;
(6) Act as custodian of all contracts, agreements, ordinances, resolutions, or any other document or paper pertaining to the business of the town, except when the contracts, agreements, ordinances, or other documents or papers are, necessarily, in the hands of the Council for consideration thereon;
(7) In the event that a member of the Council cannot be present at a meeting, and the remaining four members vote on an issue and the vote results in a tie, the Clerk-Treasurer shall cast the deciding vote;
(8) Administer oaths, take depositions, and take acknowledgments of instruments required by statute to be acknowledged, on behalf of the town;
(9) Issue licenses or certificates authorized by statute;
(10) Receive and care for all town monies;
(11) Upon order of the Council, pay out town money;
(12) Keep accounts showing when and from what sources he or she has received town monies and when and to whom he or she has paid them out;
(13) File, each month, with the Council, a statement showing the receipts and disbursements of the town funds for the preceding month and the balance remaining in each town fund;
(14) Act as agent for receipt of legal service upon the town and notify immediately the President of the Council upon receipt of the service;
(15) Publish all necessary notices of all meetings of the Council;
(16) Obtain all necessary bonds for the officers and employees of the town;
(17) Serve as financial officer for the town under the Barrett Law; and
(18) Serve notice on all Council members of special meetings.
(Prior Code, § 31.02)