(A) Designation of alternate purchasing agents. The Town Council hereby designates the Town Council President as the alternate purchasing agent for the Town Manager during any time in which the Town Manager is incapacitated or otherwise unable to perform the functions of purchasing agent for the town. In the event that both the Town Manager and the Town Council President are incapacitated or otherwise unable to perform the functions of purchasing agent, then the Vice President of the Town Council shall serve as the alternate purchasing agent for the town.
(B) Incapacity defined. For purposes of this section, the phrase INCAPACITATED OR OTHERWISE UNABLE TO PERFORM THE FUNCTIONS OF PURCHASING AGENT shall mean any period of disability, any period of vacation, any period of medical leave or other leave of absence from employment with the town or office with the town, or being out of town and unable to perform the necessary functions of purchasing agent for the town due to such absence.
(C) Intent of section. It is the intent of the Town Council that the Town Manager serves as the purchasing agent for the town when possible. When the Town Manager is out of the office for a few days, purchases, contracts and other functions of the purchasing agent should be delayed when possible until the Town Manager is available to perform those functions. This section is intended to convey purchasing powers to the Town Council President or alternatively the Town Council Vice President, when the Town Manager is unavailable for a prolonged period of time (e.g., a week or more) or for periods when the Town Manager is unavailable and an emergency arises or there is an urgent need for a purchase or contract.
(D) Compliance with other laws. Any person acting as an alternative purchasing agent under this section shall be subject to and fully comply with the town’s purchasing ordinance as well as the state’s Public Purchasing Law, I.C. 5-22 et seq.
(E) Identity of town officers. The Town Council shall elect its President and Vice President at the first meeting of the Town Council each year. Such designations are subject to change at any time as recorded in the minutes of the Town Council and any relevant resolution.
(F) Additional designations. The Town Council retains the right to change this designation or to designate additional purchasing agents as necessary.
(Res. 2012-05R, passed 2-28-2012)