A. Regular Meetings: The city council shall hold one regular meeting each month, and such meeting shall be held on the fourth Tuesday of each month, commencing at six o'clock (6:00) P.M.
B. Special Meetings: Special meetings of the city council may be held from time to time, but written notice of such special meeting must be served upon the mayor, city clerk, and each member of the city council by mailing or delivering a notice to each such person at least twenty four (24) hours in advance of the special meeting. The notice must state the purpose for which the special meeting is called. No business may be transacted at the special meeting, except that for which it is called, unless all members of the city council are present and agree to the transaction of other business. Public notice of such special meeting shall also be given by posting a copy of the notice at the building where the meeting is to be held, and such notice shall be posted at least forty eight (48) hours in advance of the special meeting.
C. Holidays: If the fourth Tuesday of the month is a public holiday, the city council shall meet at the same hour on a day determined by the city council before or following the public holiday.
D. Location: All regular and special meetings of the city council shall be held at 2000 Chatham Road, in Leland Grove, Illinois.
E. Adjourned Meetings: A regular or special meeting may be adjourned to a later date, provided it is not beyond the date of the next regular meeting of the city council. Any subject may be considered at an adjourned regular meeting that might have been considered at the original regular meeting. No subject may be considered at any adjourned special meeting that might not have been considered at the original special meeting unless all members of the city council are present and agree to the transaction of other business.
F. Open Meetings: All meetings of the city council shall be open to the public, except the following:
1. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the city or city attorney, including hearing testimony on a complaint lodged against an employee of the city or against the city attorney to determine its validity.
2. Collective negotiating matters between the city and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.
3. The selection of a person to fill a "public office", as defined by 5 Illinois Compiled Statutes 120/2, including a vacancy in a public office, when the city is given power to appoint under law or ordinance, or the discipline, performance or removal of the occupant of a public office, when the city is given power to remove the occupant under law or ordinance.
4. Evidence or testimony presented in open hearing, or in closed hearing where specifically authorized by law, to a "quasi- adjudicative body", as defined by 5 Illinois Compiled Statutes 120/2; provided, that the body prepares and makes available for public inspection a written decision setting forth its determinative reasoning.
5. The purchase or lease of real property for the use of the city, including meetings held for the purpose of discussing whether a particular parcel should be acquired.
6. The setting of a price for sale or lease of property owned by the city.
7. The sale or purchase of securities, investments, or investment contracts.
8. Security procedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property.
9. Student disciplinary cases.
10. The placement of individual students in special education programs and other matters relating to individual students.
11. Litigation, when an action against, affecting or on behalf of the city has been filed and is pending before a court or administrative tribunal, or when the city finds that an action is probable or imminent, in which case, the basis for the finding shall be recorded and entered into the minutes of the closed meeting.
12. The establishment of reserves or settlement of claims as provided in the local governmental and governmental employees tort immunity act 1 , if otherwise the disposition of a claim or potential claim might be prejudiced, or the review or discussion of claims, loss or risk management information, records, data, advice or communications from or with respect to any insurer of the city or any intergovernmental risk management association or self-insurance pool of which the city is a member.
13. Conciliation of complaints of discrimination in the sale or rental of housing, when closed meetings are authorized by the law or ordinance prescribing fair housing practices and creating a commission or administrative agency for their enforcement.
14. Informant sources, the hiring or assignment of undercover personnel or equipment, or ongoing, prior or future criminal investigations, when discussed by a public body with criminal investigatory responsibilities.
15. Professional ethics or performance when considered by an advisory body appointed to advise a licensing or regulatory agency on matters germane to the advisory body's field of competence.
16. Self-evaluation, practices and procedures or professional ethics, when meeting with a representative of a statewide association of which the city is a member.
17. The recruitment, credentialing, discipline or formal peer review of physicians or other healthcare professionals for a hospital, or other institution providing medical care, that is operated by the city.
18. Deliberations for decisions of the prisoner review board.
19. Review or discussion of applications received under the experimental organ transplantation procedures act 2 .
20. The classification and discussion of matters classified as confidential or continued confidential by the state government suggestion award board.
21. Discussion of minutes of meetings lawfully closed under this subsection, whether for purposes of approval by the body of the minutes or semiannual review of the minutes as mandated by 5 Illinois Compiled Statutes 120/2.06.
22. Deliberations for decisions of the state emergency medical services disciplinary review board.
23. The operation by the city of a municipal utility or the operation of a municipal power agency or municipal natural gas agency when the discussion involves: a) contracts relating to the purchase, sale, or delivery of electricity or natural gas; or b) the results or conclusions of load forecast studies.
24. Meetings of a residential healthcare facility resident sexual assault and death review team or the executive council under the abuse prevention review team act 3 .
25. Such other exemptions authorized by law as now or hereafter amended.
G. Taped Meetings:
1. All meetings of the city council shall be taped and maintained by the city clerk.
2. The city clerk shall maintain all tape recordings of meetings of the city council in compliance with all applicable laws, rules and regulations of the state and the city.
3. The city clerk shall use the tape recordings in the preparation of the minutes of the respective meetings of the city council. The tape recordings shall not constitute the official record of the city council.
4. All tape recordings shall be maintained until approval by the city council of the minutes of the respective meeting. Upon approval of the minutes of the meeting, the city clerk shall erase the tape recording; provided, however, that all tape recordings of any executive session of the city council shall be maintained on a separate tape and shall be retained as provided and required by law.
H. Recording Meetings; Electronic Attendance:
1. Recording Of Meetings: Any person may record, by tape, film, digital media, or other means, city council meetings which are open to the public. In order to facilitate the timely conduct of the meeting and the observation and/or participation of all attendees, the following rules shall apply:
a. The mayor shall be given advance notice to the extent practicable.
b. The person planning to record the meeting will make advance arrangements, if needed, to set up equipment so that the meeting is not disrupted or delayed.
c. Any equipment used and the person or persons using it shall, to the greatest extent possible, not block the view of other attendees, nor shall they cause a distraction by talking or moving other than what is absolutely necessary to the operation of the equipment.
d. If any person wishing to address the meeting refuses to do so if he or she is being recorded, the mayor may require that recording be stopped for the duration of that person's presentation to the council.
e. Should the recording process, or the person or persons making the recording become disruptive to the conduct of the meeting, the mayor may order the recording stopped and equipment removed or, alternatively, turned off and left in place, until the meeting is concluded.
2. Electronic Attendance: When a member of the city council cannot physically be present at a council meeting, he or she may be permitted to attend electronically when the following conditions are met:
a. A quorum of the council is physically present.
b. The member who is prevented from physically attending the council attests to the reason which must be one of the following:
(1) Personal illness or disability,
(2) Employment purposes or the business of the city of Leland Grove,
(3) A family or other emergency.
c. A majority of the quorum physically present, by roll call vote, agrees to allow the member to participate.
d. A member of the council, who anticipates not being able to attend the meeting physically, shall notify the city clerk in advance of the meeting. Should the member not know in advance or not be able to communicate with the city clerk in advance, that member shall still be able to participate so long as the requirements above are met. (Ord. 392, 11-26-2013)
Notes
| 1 | 1. 745 ILCS 10/1-101 et seq. |
| 2 | 1. 20 ILCS 3935/1 et seq. |
| 3 | 1. 210 ILCS 28/1 et seq. |