(A) Non-competitive negotiations may be used for procurements in excess of thirty thousand dollars ($30,000.00) when bidding or competitive negotiations are not feasible. The city may purchase goods and services through non-competitive negotiations when it is determined in writing by the Mayor that competitive negotiation or bidding is not feasible and that:
(1) An emergency certified by the Mayor (a copy of the certification must be filed with the Chief Financial Officer of the city) exists which will cause public harm as a result of the delay caused by following competitive purchasing procedures;
(2) The contract is for the purchase of perishable items such as meat, fish, and vegetables, purchased on a weekly or more frequent basis;
(3) Only one satisfactory proposal is received through RFP or RFQ;
(4) The state has authorized the particular type of non-competitive negotiation (for example, the procurement of services by an Area Development District). Also, materials and supplies purchased in accordance with a contract entered into by the Kentucky Finance and Administration Cabinet pursuant to KRS 45A.050;
(5) The transfer of property between government agencies as authorized by KRS 82.083(4)(a) and/or KRS 424.260.
(B) Procurement by non-competitive negotiation requires the strictest attention to the observation of impartiality toward all suppliers. The Office of Community Development must approve all procurements by non-competitive negotiation when only one supplier is involved or only one bid or response to an RFP/RFQ is received.
(Ord. passed 2-5-90; Am. Ord. 2001-6, passed 5-21-01; Am. Ord. 2019-12, passed 8-5-19)