(A) The city hereby establishes the office of the City Clerk/Treasurer.
(B) The duties and responsibilities of the Clerk/Treasurer shall include, but are not limited to the following:
(1) Maintenance and safekeeping of the permanent records of the city;
(2) Performance of the duties required of the "official custodian" or "custodian" pursuant to KRS 61.870 through 61.882;
(3) Possession of the seal of the city if used;
(4) No later than January 31 of each year, mail to the Department for Local Government a list containing current city information including, but not limited to the following:
(a) The correct name of the Mayor, legislative body members, and the following appointed officials who are serving as of January 1 of each year:
1. City Clerk/Treasurer;
2. City Manager;
3. City Attorney;
4. Finance Director;
5. Police Chief;
6. Fire Chief;
7. Public Works Director.
(b) The correct name of the city, mailing address for city hall, and telephone number of the city hall;
(c) The name and telephone number of either an elected or appointed official to serve as a contact person that may be reached during normal business hours of 8:00 a.m. to 4:30 p.m.
(5) The City Clerk/Treasurer shall receive and safely keep all money belonging to the city. He shall pay it out as directed by order of the City Council. He shall keep an accurate account of all receipts and disbursements, showing when, from whom and to whom, for what purpose and on what account all city funds were received or paid, and shall exhibit the account so kept. At the first regular meeting of the City Council each month, the Clerk/Treasurer shall send his report to the City Council. Every three months he shall make a financial exhibit, giving an itemized statement of all receipts, with their sources and an itemized statement of all disbursements, with their purposes, and shall have the exhibit entered upon the records of his office. He shall annually prepare and publish the statement required by KRS 424.220. He shall have such powers as are required for the discharge of his duties.
(6) The City Clerk/Treasurer shall perform the duties of the collector of taxes and city clerk. No demand shall be necessary for the collection of taxes and other amounts due to the city, but they shall be payable at the office of the City Clerk/Treasurer.
(7) Performance of all other duties and responsibilities required of the City Clerk or City Treasurer by statute or ordinance.
(KRS 83A.085)
(C) Compensation shall be in the amount as established by the City Council from time to time as set forth in § 31.02.
(D) No person shall be appointed or act as the City Clerk/Treasurer unless such person has taken the oath required by section 228 of the Constitution of the Commonwealth of Kentucky and has provided bond, if required, with corporate surety authorized to transact business in Kentucky and conditioned upon the performance of the duties specified herein.
(Ord. passed 5-22-80; Am. Ord. passed 12-15-80; Am. Ord. passed 10-18-82; Am. Ord. 2019-14, passed 9-26-19)