In accordance with § 153.022(B), the Plan Commission should establish procedures for the submission, review, and approval of all primary plat, improvement plans, and record plats. Time requirements for processing, as well as the number of prints needed for review of various public agencies should also be included. In cases where other agencies exercise approval authority, complete description of these procedures should also be included.
(A) Primary plat- Plan Commission staff review.
(1) Developer will work out layout and road pattern with the Plan Commission staff, following the requirements of this chapter and deliver an approved and initialed plan and two copies thereof to the City Engineer for review. When approved, the City Engineer will submit one signed copy of comments to the Plan Commission with his or her approval report and one copy to the developer.
(2) The developer will deliver three copies of the primary plat, comprised of storm sewer, water, sanitary sewer, electric, grading plans, and supporting data to the City Engineer for review by the City Engineer and Utility Director.
(3) The City Engineer will review these plans and supporting data and send them along with one unmarked copy of each to the Utility Director for review, comments and/or approval and then return this copy to the developer. Absence of any required data will be sufficient cause for immediate rejection by the City Engineer.
(4) The developer will correct all revisions and send three corrected copies and the original marked copy to the City Engineer. The City Engineer will review these plans to see that all revisions have been made.
(5) The City Engineer will review these plans to see that all other revisions have been made and if so, he or she will approve and sign these plans. If corrections are not satisfactory to the City Engineer, he or she will send one marked copy to the developer with instructions to correct and resubmit.
(6) As a matter of policy, the City Engineer may in all cases above correspond directly with the developer's consultant with the developer's permission in writing. The City Engineer will submit one signed copy to the Plan Commission with his or her approval report.
(B) Primary plat- Plan Commission hearing (primary approval or disapproval of plat).
(1) The Plan Commission will discuss and approve the plans after any required changes are accomplished.
(2) To assure placement on the Plan Commission agenda all plans which are presumably correct must be submitted to the City Engineer at least two weeks prior to the Plan Commission agenda closing date.
(3) The developer will submit ten copies of the approved plan to the Secretary of the Plan Commission for signature.
(C) Secondary approval of plat.
(1) The developer will submit two copies of the record plat to the City Engineer for review.
(2) The City Engineer will mark revisions on one copy and send that copy back to the developer. The developer will correct all revisions and send the marked copy and corrected copies to the City Engineer. The City Engineer will review the plans to see that all revisions have been corrected and, if so, he or she will sign and approve the plans. If corrections are not satisfactory to the City Engineer, he or she will send one marked copy to the developer with instruction to correct and resubmit.
(3) The City Engineer will determine the amount of performance bond required, if any, for all public improvements. The City Engineer will notify the developer of total amount of bond required, if any.
(4) The developer will post the necessary bond with the Clerk-Treasurer of the city who will notify the City Engineer in writing that the bond has been received.
(5) As a matter of policy, the City Engineer may, in all cases above, correspond directly with the developer's consultant with the developer's permission in writing.
(6) The City Engineer will submit his or her approval report, one corrected copy and the original tracing to the Plan Commission and one copy to each member after all bonds have been received.
(7) The Plan Commission may approve the record plat for recording at the Dearborn County Courthouse. When approved by the Plan Commission, the Secretary shall sign the original tracing.
(8) The original tracing will be given to the developer so it can be recorded and five copies of it will be given to the City Engineer.
(9) After the streets indicated on his or her record plat have been accepted by the city, the developer will submit the original tracing to the City Engineer. The City Engineer will advise the Plan Commission of the completion of all work and the approval of his or her office. After approval by the Plan Commission, the Clerk-Treasurer of the city shall sign this tracing and return it to the developer. The developer will furnish the City Engineer five copies of the final record plat for distribution as mentioned above.
(10) The Plan Commission meeting agenda closing date is ten days prior to the regular Plan Commission meeting.
(D) As-built plans. The developer will deliver three copies of the as-built plans to the City Engineer within one year of completion of the project. Performance bonds required under § 153.061 will be retained until the as-built plans are received and approved by the city. If no performance bond is furnished, record plat approval will be delayed until as-built plans are approved.
(Ord, - -, passed - -)