(A) The City of Lawrenceburg shall and does hereby create the Petty Cash - Interdiction Fund.
(B) The Petty Cash - Interdiction Fund shall be funded from an appropriation of the Police Department as approved by the Police Chief.
(C) The Petty Cash - Interdiction Fund shall follow the petty cash procedures as authorized by I.C. 36-1-8-3.
(D) These funds shall be spent when the particular merits of a program or investigation warrant such expenditures. These expenditures may include:
(1) Purchase of evidence. This category is for the purchase of evidence/contraband, such as narcotics, dangerous drugs, controlled substances, legend drugs, look-a-like substances, paraphernalia, firearms, stolen property or property believed to be stolen, or items used for trade to collect the above-described items such as cigarettes, drinks, etc., which are items required to determine the existence of a crime or to establish the identity of a participant in a crime.
(2) Purchase of services. This category includes travel expenses or transportation of a cooperating individual or an informant including but not limited to fuel expenses or transportation such as taxi or bus fare; the short-term rental of an apartment, hotel/ motel room, business front, automobiles, or similar effects to create or establish the appearance of affluence; and/or meals, beverages, entertainment, cell phones, and similar expenses (including buy money and flash rolls, etc.) for undercover purposes, within reasonable limits.
(3) Purchase of specific information. This category includes the payment of monies to an informant for specific information/cooperation, commonly referred to as “reward money”.
(E) These funds are subject to approval by the LPD Supervisor. This approval will be based on a finding that the expenditure is a reasonable and necessary element of investigative operations with controls of the disbursement of funds that are adequate to safeguard against the misuse of such funds.
(F) The Petty Cash - Interdiction Fund shall be initially funded with $1,000 from an appropriation of the Police Department and shall be replenished from this appropriation when the balance reaches $200 or upon investigative demand. The initial funding and future claims to replenish the Petty Cash - Interdiction Fund must be approved by Council through the normal claims process.
(G) All expenditures from the Petty Cash - Interdiction Fund require a receipt to be completed with an assigned incident number, date, time and description. The receipt shall bear the signatures of the payee, investigating officer, witnessing officer, and supervisor. Currency used in each expenditure is to be copied, scanned and maintained with its designated receipt along with a copy of store or transaction generated documentation if available. Every expenditure and deposit is to be documented in a ledger with a running balance of funds on hand. The balance is to be made available upon request by supervisors and/ or the clerk staff. A copy of all documentation will be provided to the Clerk- Treasurer's office on a monthly basis.
(H) Upon dissolution of the Petty Cash - Interdiction Fund, the fund balance shall be transferred to the General Fund.
(Ord. 6-2022, passed 6-20-22)