(A) The Clerk-Treasurer is authorized to make payments in advance to a known and reputable vendor, when necessary, upon thorough due diligence on behalf of the city, which includes, but not limited to, the following:
(1) Written contract for goods or services to be purchased that includes the advance payment requirement of the vendor and a full description of the refund policy offered by the vendor;
(2) Approval of the contract by the Board of Works and/ or Common Council as noted in meeting minutes; and
(3) Claim and purchase order for the amount of the advance payment signed by the Foreman/Department Head and the Mayor.
(B) The Clerk-Treasurer is authorized to release payments upon approval of the contract by the Board of Works and/or Council.
(Ord. 2-2017, passed 2-27-17)