§ 1-1-2-12.  COMMON COUNCIL APPROVAL ON EXPENDITURES OF PROFESSIONAL SERVICE CONTRACTS EXCEEDING $25,000.
   (A)   Any expenditure for professional services or to retain a consultant or other professional by or with the City of Lawrence, Indiana, in an amount equal to or in excess of $25,000 per year or per 12-month period, must be approved by the Common Council.
   (B)   If such a professional is initially engaged for an amount less than $25,000, the Controller may not disburse funds in excess of that amount in any given year or 12-month period without the prior approval of the Common Council.
   (C)   (1)   Consistent with division (A) above, the Council will not approve any claim for an expenditure for professional services without first receiving written verification from the City administration that the professional services to be paid are not, at the time the claim is submitted to Council, expected to exceed $25,000 in the aggregate per year or per 12-month period.
      (2)   If, at the time the claim is submitted to Council for approval, the City administration notifies the Council that the City administration does expect that the professional services will exceed $25,000 in the aggregate per year or per 12-month period, the Council will request to review the contract for such professional services prior to approving any claims thereunder consistent with division (A) above.
      (3)   If, at the time the claim is submitted to Council for approval, the City Administration verifies to the Council that the City administration does not expect that the professional services will exceed $25,000 in the aggregate per year or per 12-month period, division (B) above shall apply in the event that the contract does ultimately end up exceeding $25,000 in the aggregate per year or per 12-month period. 
      (4)   Any and all service providers and consultants entering into professional service agreements anticipated to exceed $25,000, or known to exceed $25,000, in a 12-month period, that do not comply with this division (C) and division (A) above, perform such services at their own risk and without claim of payment against the City thereon, including in quantum meruit.
   (D)   An EXPENDITURE FOR PROFESSIONAL SERVICES OR TO RETAIN A CONSULTANT OR OTHER PROFESSIONAL is defined to mean a financial disbursement to an individual or corporate entity who is to be or has been retained by the City of Lawrence, Indiana as an independent contractor providing professional services.  Examples include, but are not limited to, legal professionals, government affairs consultants, accountants, and other financial, political, or legal consultants.  It explicitly does not include payments via payroll to City employees, contracts for products, or expenditures for infrastructure projects.
   (E)   Approval under this section means a simple majority vote of the Council, obtained by written request sent to the Clerk for inclusion in the next meeting agenda.  Approval of the Board of Public Works and Safety should be obtained prior to the Council’s consideration.
(Ord. 11, 2014, passed 8-20-2014; Am. Res. 7, 2016, passed 6-6-2016)