§ 1-2-5-4.  SICK LEAVE POLICY.
   (A)   Each employee occupying a regular full-time position shall be entitled to sick leave with pay. Sick leave is earned at a rate of eight hours of sick leave for each full calendar month of continuous service; provided, however, that shift firefighters shall earn ten hours of sick leave for each full calendar month of continuous service, and Operations Division police officers shall earn eight and one-half hours of such leave for each full calendar month of continuous service.
   (B)   (1)   For employees hired on or before December 31, 2018, the rules for the accrual of sick leave are the same as those pertaining to the accrual of vacation credit as prescribed in divisions (D) and (E) of § 1-2-5-2 pertaining to vacation leave, except that sick leave not taken during any calendar year shall be carried over and accumulated for the employee's entire period of employment with the city or until subsequently used by the employee. Upon retirement (with a minimum of 20 years of continuous service) or disability retirement, an employee may redeem unused sick leave at the rate of one hour for every two hours accumulated. No more than 600 hours will be credited (1,200 hour maximum at two for one rate). For firefighters and police officers, the maximum will be 600 hours for any employee killed in the line of duty.
      (2)   For employees hired on and after January 1, 2019, The rules for the accrual of sick leave are the same as those pertaining to the accrual of vacation credit as prescribed in divisions (D) and (E) of § 1-2-5-2 pertaining to vacation leave, except that an employee may, with the approval of the employee's department head, carry over a maximum of 200 hours of sick leave time from the previous calendar year to the succeeding year. The employee's department head shall notify the Controller's Office in writing in the event that the department head approves any carryover request. Upon retirement (with a minimum of 20 years of continuous service) or disability retirement, an employee may redeem no more than 200 hours of sick leave.
   (C)   It shall be the responsibility of any employee intending to use sick leave to report such intention to his or her supervisor or department head not later than one hour before the time of the beginning of the employee's scheduled work assignment. Failure to properly report the employee's absence from duty shall result in loss of pay for that absence until the absence is properly reported; provided that an employee shall not be penalized for failure to report where such failure is due to emergency conditions or other conditions beyond the control of the employee. The propriety of the reasons for failure to report shall be determined solely by the employee's department head.
   (D)   Any employee utilizing more than 24 hours of sick leave shall forward through his or her department head to the Controller's Office a certificate from the employee's attending, licensed physician, describing the nature and duration of the illness. Department heads may require such certificates for sick leave of three days or less where the employee has established a repeated pattern of absence from work suggestive of sick leave abuse, whether the absences were with or without pay.
   (E)   Accrual of personal leave shall be discontinued effective January 1, 2019. Any personal leave accumulated prior to January 1, 2019 shall be frozen but may be utilized.
   (F)   Any full-time police and fire personnel who has incurred illness or injury while on duty and as a direct result of his or her services for the City of Lawrence is eligible for sick leave in the amount of time equivalent to the number of days he or she would have been scheduled to work in a 180-calendar day period without any reduction of the employee's accumulated sick leave prior to the date of the illness or injury. If the employee is cleared to return to duty by a physician, and any restrictions may be accommodated by the police or fire department, additional sick leave shall be taken from the employee's accrued sick time. If 180 days have been exhausted, the city may take additional sick leave from the employee's accumulated sick time or request that the employee be placed on limited duty assignment if released by a licensed physician designated by the city to perform such duties. The city may at any time while the employee is on extended sick leave request that the employee be placed on temporary or permanent disability in accordance with state law.
   (G)   Sick leave may only be used due to the illness or injury of an employee or a member of that employee's immediate family or for bereavement in accordance with § 1-2-5-5(C).
(Am. Ord. 13, 2006, passed 7-3-2006; Am. Ord. 27, 2006, passed 1-2-2007; Am. Ord. 1, 2009, passed 1-5-2009; Am. Ord 4, 2012, passed 4-2-2012; Am. Ord. 22, 2012, passed 12-3-2012; Am. Ord. 25, 2013, passed 12-18-2013; Am. Ord. 20, 2014, passed 12-17-2014; Am. Ord. 17, 2018, passed 10-1-2018)