§ 4-1-3-4.  RECORD OF PURCHASES REQUIRED.
   (A)   Every person licensed under this section shall keep and preserve a record, in written or electronic form as directed and approved by the license administrator, of all personal property purchased by the licensee or accepted by the licensee as a pledge.
   (B)   When receiving the personal property, the licensee shall simultaneously enter the following information into the records required by the section:
      (1)   An accurate account and description of each and every article purchased or accepted;
      (2)   The name, age, color or ethnicity, height, weight, complexion, style of beard or mustache, any distinguishing physical characteristics, style of dress, address, telephone number, and number of any license badge of the person selling or delivering the article;
      (3)   In the case of any purchase from a person under the age of 18 years, the name, age and address of the person's parent or guardian;
      (4)   The price paid therefor and the amount of money loaned on each article pawned or the purchase price of each article purchased;
      (5)   The exact date and hour of the transaction;
      (6)   A copy of an identification card issued to the seller by the United State government or by the government of the state or territory of the United States or the District of Columbia;
      (7)   A photograph of the seller;
      (8)   The number of the pawn ticket issued; and
      (9)   Any other information as required by the license administrator.
      (10)   No entry in the book shall be erased, obliterated, revised with correction fluid, defaced or otherwise changed.
   (C)   In addition to the record book required by this chapter, all permittees under this chapter shall fill out one of the cards prescribed by this section for each article pawned, sold, or otherwise received.  The permittee shall complete the card in its entirety.  The customer shall write in his or her own handwriting his or her name and address on the card; if the person is unable to write, the person shall sign his or her mark and the pawnbroker shall record on the card such information as will enable the permittee to identify the person in case of the loss the ticket.  The customer shall place his or her right thumbprint on the back of the card.  If the right thumb is missing, any of the customer's fingerprints may be used.  A clear print must be obtained and both the signature and thumbprint must be retained by the permittee in written or electronic form, as directed and approved by the license administrator, for a minimum period of three years.
   (D)   The card record required by division (C) above shall be a form prescribed by the Chief of Police which shall contain at least the following information:  the printed name and the signature of the customer, the full address of the customer and the date of birth, sex, height, weight, color of hair, color of eyes, skin color or race and the identification number of a valid driver's license or photo identification of the customer.  In addition, the card shall state with respect to each article pawned or otherwise received the following specific information to the fullest extent possible:  the name of the secondhand dealer or pawnbroker; the name and complete description of the article, including its manufacturer, make, model, color, size and serial number; the date and time of the transaction; whether the article was consigned, traded, purchased, sold or pawned; the pawn ticket number and the amount paid or loaned for the article.  Except as provided in division (B) above, the card shall be typed and shall be fully legible.  A separate card shall be prepared for each item of merchandise sold or pawned except for audio compact disks, audio tapes, phonograph records and video game cartridges, in which instances multiple numbers of each item may be recorded on the same card.
(Am. Ord. 28, 2012, passed 12-19-2012; Am. Ord. 17, 2015, passed 8-19-2015)  Penalty, see § 4-1-3-10