All employees and officials of the City using their personal automobiles or other motor vehicles for a public purpose may be reimbursed on a standard and appropriate mileage basis for travel for public service, which is approved in advance by the appropriate department head. Reimbursement shall be based upon a standard and uniform rate established annually by the City Controller in accordance with the American Automobile Association (AAA) per-mile rate. The City Controller shall provide a standardized form for recording the mileage traveled by each reimbursed employee and the purpose for which the travel was conducted. The form shall require the driver’s name, beginning mileage, ending mileage and purpose for each trip. The form also shall include a statement which affirms that the mileage that is claimed is true and accurate, which form and affirmation must be signed by the employee or City official and the department head prior to reimbursement.
(Ord. 1, 2004, passed 4-4-2005)