(A) The City Clerk is hereby designated as the person to whom all initial requests for access to the records of the city are to be referred. Such requests are to be made at the offices of the city at 745 Second Street, LaSalle, Illinois, between the hours of 9:30 a.m. and 2:30 p.m., Monday through Friday. In the event that the City Clerk is not available during the times described above, the Deputy City Clerk is designated as the person to whom such initial requests are to be made.
(B) Any records which are the subject of a request under the Freedom of Information Act shall be retrieved from such place as they are stored, by the City Clerk or the Deputy City Clerk, or by an employee of the city acting under the direction of the City Clerk or Deputy City Clerk. In no event shall records be retrieved by the party requesting them or by any person not employed by the city.
(C) If copies of records are requested, the fees for such copies, whether certified or not, shall be determined from time to time by the City Clerk, subject to the limitations contained in the Illinois Freedom of Information Act (ILCS Ch. 5, Act 140) as amended from time to time and Public Act 96-452. The City Clerk shall maintain a written schedule of current fees in the Clerk’s office. The fees so charged shall reflect the actual cost of copying the records, and the costs of certifying copies, if certification is requested.
(D) In the event a request to inspect city records is denied by the City Clerk or the Deputy City Clerk, the city shall provide the requester written notice of his or her right to appeal to the Public Access Counselor with the name and phone number together with the basis for the denial.
(E) The City Clerk shall prepare (i) a city information directory; (ii) a block diagram of the functional subdivision of the city; (iii) a city records directory; and (iv) a records catalogue in compliance with law and within a reasonable time.
(Ord. 2223, passed 5-3-2010)