(A) Official and ex-officio members. It is further provided that there shall be at least 1 member of the City Council and 1 member of the Recreation Board, also known as the Park Board, that are official Committee members of the Park Development Committee. Additionally, the Park Development Committee shall have the authority by a majority vote of that Committee to name such ex-officio non-voting members of the Committee as the Committee may from time to time deem appropriate in furtherance of its goals, except that there should not be more than 5 ex-officio members at any given time without the approval of the City Council. It is further provided that 1 of said ex-officio members shall be the Mayor then in office.
(B) Further procedures of the Committee. Minutes shall be kept in reference to all Committee meetings which, as provided above, shall be in accord with the Open Meetings Act of the State of Illinois as the same may be from time to time amended. Additionally, the Chairman, Secretary, and Treasurer of the Park Development Committee shall provide a written report, including, but not being limited to, a written financial report to the Mayor and the City Council at least quarterly for their perusal. Further, an annual financial and activity report shall be provided to the Mayor and the City Council at the end of each fiscal year along with the proposed projected activity for the next fiscal year. The Chairman, Secretary, and Treasurer shall provide such additional reports as deemed necessary and appropriate in the circumstances to inform the City Council of the functions of the Park Development Committee and also as the City Council may from time to time request. The financial records of the Park Development Committee shall also be subject to audit by the city’s Auditor.
(C) Meetings. The Park Development Committee shall determine by majority vote the time and frequency of the Park Development Committee meetings. The meetings shall be open to the public and a notice of the meeting with the agenda shall be posted and published in accord with the Open Meetings Act of the State of Illinois.
(D) Excused absence. In the event that a Park Development Committee member should miss 5 or more consecutive meetings without an excuse approved by the Park Development Committee, the Chairman shall declare a member’s position vacant and shall notify the Mayor and the Council that there is a vacancy to be filled by appointment. The member shall be notified.
(E) Expenses. The appointees and volunteers of the Park Development Committee shall receive no remuneration for their services and shall receive no compensation for the time expended or lost from work. The members of the Park Development Committee may be reimbursed for actual expenditures provided that the expenditures are approved by the City Council.
(F) Funding. It is hoped that the funding for the Park Development Committee shall be from sources independent of the City Council. The City Council may from time to time provide such funding as determined appropriate and necessary in furtherance of the goals of the Park Development Committee by a concurrence of a majority of the City Council.
(Ord. 2178, passed 6-29-2009)