(A) Minutes, notices. The Clerk shall attend all meetings of the Council and shall keep in a suitable book, to be styled the Record of the Council, a full and faithful record of its proceedings. He or she shall issue and cause to be served upon all Aldermen, notices of all special meetings of the Council; also notices to the members of the different committees of that body, and to all other persons whose attendance may be required before any such committee, when so directed by the chairman thereof.
(1963 Code, § 1-8-3)
(B) Certification of papers. The Clerk shall keep the corporate seal, to be provided under the direction of the Council, and all papers belonging to the city; and copies of all papers duly filed in his or her office, and transcripts from the records and files of his or her office, certified by him or her under the corporate seal, shall be evidence in all courts in like manner as if the originals were produced.
(1963 Code, § 1-8-4)
(C) Recording of ordinances. The Clerk shall within 30 days after their passage record and properly index in a book kept for that purpose, all ordinances passed by the Council, and at the foot of the record of each ordinance so recorded shall make a memorandum of the date of the passage and of the publication of such ordinance, which record and memorandum, or a certified copy thereof, shall be prima facie evidence of the passage and legal publication of such ordinance, for all purposes whatsoever.
(1963 Code, § 1-8-5)
(D) Publication of ordinances. The Clerk shall cause all ordinances passed by the Council imposing any fine, penalty, imprisonment or forfeiture, or making any appropriation, to be published once, within 30 days after their passage, in such public newspaper, printed in the city, as the Council shall designate, and shall file and preserve in his or her office 1 or more copies of the paper containing every ordinance so published.
(1963 Code, § 1-8-6)
(E) Delivery of papers and documents. The Clerk shall, without delay, upon the adjournment of each meeting of the Council, notify and upon demand shall deliver to the several committees of that body, and to the officers of the corporation, all petitions, communications, reports, resolutions, orders, claims, and other papers, referred to those committees or officers by the Council. The Clerk shall also, without delay, deliver to the Mayor all ordinances or resolutions, in the Clerk’s charge, which may be required to be approved or otherwise be acted upon by the Mayor.
(1963 Code, § 1-8-7)
(F) Preparation of official papers. The Clerk shall prepare all commissions, licenses, permits, and other official documents required to be issued by him or her under the provisions of this code, and shall attest the same with the corporate seal; and he or she shall, in like manner, attest all deeds for the sale of real estate owned and conveyed by the city.
(1963 Code, § 1-8-8)
(G) Notices of election or appointment. It shall be the duty of the Clerk, within 5 days after the result of the election is declared or appointment is made, to notify all persons elected or appointed to office of their election or appointment and unless such persons shall respectively qualify in 10 days after such notice, the office shall become vacant.
(1963 Code, § 1-8-10)
(H) Record of elections and appointments. The Clerk shall keep a record of the election or appointment and confirmation of all officers of the city, and the record shall be so ruled and headed that the same shall exhibit the name of the officer, to what office elected or appointed, the date of confirmation or election, the date of commission, and the date of death, resignation, removal, or expiration of the term of office, with a column for remarks.
(1963 Code, § 1-8-18)
(I) Delivery of records to successor. The Clerk shall carefully preserve in his or her office all books, records, papers, maps, and effects of every description, belonging to the city or appertaining to his or her office, and not in the actual use and possession of other city officers, and upon the expiration in any way of his or her official term, he or she shall, on demand, deliver all such books, records, papers, and effects to his or her successor in office.
(1963 Code, § 1-8-19)
(Ord. 235, passed 6-25-1928)