The following provisions shall apply to the LaSalle Promotion and Advisory Council.
(A) Advisory provisions. LPAC shall endeavor to maintain the goals and abide by and to the mission statement to the extent reasonably possible listed above and the activities of LPAC are advisory only and the City Council shall not be bound by any recommendation or advice received from the committee. The purpose of LPAC is as set forth above.
(B) Fiscal year. The fiscal year shall be from May 1 to April 30, inclusive.
(C) Membership. LPAC shall consist of 9 members to be appointed by the Mayor with the approval of the City Council. A member shall serve for 3-year terms each, provided that of individuals first selected, 3 shall serve for 1 year, 3 shall serve for 2 years, and 3 shall serve for 3 years, and thereafter, each member shall serve for 3 years. The first persons appointed to the Committees determine the length of the terms for each member of the Council by lot. Any vacancy occurring shall be filled for the remainder of the term in the same manner as original appointments. The terms will run from the date of passage of Ordinance 1649 (10-19-1998).
(D) Officers.
(1) The Mayor shall nominate subject to the approval of the City Council, 1 person to be known as the Executive Director to serve as coordinator for the LaSalle Promotion and Advisory Council. This Executive Director position shall be further subject to the following provisions:
(a) The person occupying the position of Executive Director shall be considered an agent of, but not an employee of, the city;
(b) The position shall be remunerative and the remuneration for the same shall be set annually by the City Council. In the absence of the compensation not being re-revised in any given year, the compensation shall remain the same as that of the previous year;
(c) The term of said position shall be 1 year except that the party occupying said position shall be automatically renewed for the subsequent year in the absence of being provided with a notice in writing at least 30 days prior to the commencement of any given fiscal year that said party will not be re-appointed to fill said position;
(d) The Executive Director position shall be a bonded position with the bond being in an amount equal to the annual budget of the LPAC. The cost of the bond shall be born by the City of La Salle.
(e) That additionally, notwithstanding anything set forth within divisions (1) through (5), the Executive Director may be terminated on 30-days’ notice on motion of the Mayor provided the same is sustained by a majority of the then serving Aldermen of the City Council. Additionally, in the absence of any motion by the Mayor, the Aldermen may remove the Executive Director from office on motion provided that the same passes by at least a 2/3 vote of the members of the City Council, including the Mayor. Additionally, the Executive Director may resign upon providing 30-days’ written notice, and in the event of any such resignation, a successor may be appointed by the Mayor subject to the approval of the City Council to fill out the unexpired portion of the 1-year term. In the event that termination for any reason of the Executive Director, the remuneration shall be pro-rated through the effective date of termination.
(2) Additionally, in reference to officers of the LPAC, 1 volunteer appointee shall be named Chairman by vote of the than existing LPAC Committee. Further, 1 volunteer appointee shall be named Secretary of the LPAC Committee by vote of the Committee. Other Chair positions shall be named by appointment of the Executive Director subject to the approval of the Mayor, as may be appropriate in the circumstances.
(E) Business procedures. The Executive Director shall initiate contract negotiations and business pertaining to the development of successful events and promotional events as may be appropriate in the circumstances according to the goals of LPAC and the direction of the Mayor, Executive Director and City Council of the City of LaSalle. However, any such contracts to be effective shall be approved by the City Council of the City of LaSalle. LPAC shall use its best reasonable efforts to promote and bring about a St. Patrick’s Parade, LaSalle Fast and a Santa’s Parade. Additional activities may be planned when deemed advisable and appropriate subject to the approval of the City Council. The Executive Director shall maintain the LaSalle Promotion and Advisory Council monies subject to review by the Comptroller, the Mayor and the City Council. A checking account shall be kept in a timely and accurate manner. Checks may be signed by the Executive Director or the Chairman. However, checks may be written only in reference to expenses and payments authorized by the City Council of the City of La Salle.
(F) Report. The Executive Director shall provide a written report and a written financial report monthly to the Mayor and the City Council for their perusal. An annual financial and activity report shall be given to the Mayor and City Council at the end of each fiscal year along with the proposed projected activity and budget expectations for the next year. The Executive Director shall provide such additional reports as deemed necessary to inform the City Council of functions of LPAC, and also as the City Council may from time to time request. The financial records of LPAC shall also be subject to audit by the city’s auditors.
(G) Meetings. The Executive Director may fix the time and frequency of the LPAC meetings. The meetings shall be open to the public and a notice of the meeting, with the agenda, shall be posted and filed in the same manner as notices of meetings of the City Council.
(H) Excused absences. If any member of LPAC misses 3 or more consecutive meetings without an excuse approved by the LaSalle Promotion and Advisory Council, the Executive Director shall declare a members position vacant and shall notify the Mayor and the Council that there is a vacancy to be filled by appointment. The member shall be notified.
(I) Expenses. The appointees and volunteers with the exception of the Executive Director shall receive no remuneration for their services, and shall receive no compensation for the time expended nor time lost from work. The members of the Council may be reimbursed for actual expenditures subject to receiving previous authorization from the Executive Director or Chairman for each expenditure and subject to the approval of the Mayor and City Council.
(J) Budget. The budget for the LPAC shall be set annually by the City Council of the City of LaSalle with the same to be allowed to be additionally supplemented from time to time with the profits of authorized events and donations (but solicitations in reference to donations shall only be as authorized by the City Council). The Executive Director and the Chairman will strive to maintain expenditures within the limits of the proposed and accepted budget.
(Ord. 1086, passed 6-17-1985; Am. Ord. 1087, passed 6-17-1985; Am. Ord. 1649, passed 10-19-1998)