Notwithstanding any provision of this chapter to the contrary, the competitive bidding procedures and requirements of this chapter may be dispensed within any of the following instances:
(a) Under one thousand dollars. When the estimated amount involved is one thousand dollars ($1,000) or less;
(b) Sole source. When the commodities or services are unique and can only be obtained from one vendor.
(c) Interagency purchases. The contracting of materials, supplies, equipment or services from other governmental agencies.
(d) Emergency purchase. The city manager may authorize the purchase of materials, supplies, and equipment, when an emergency is deemed to exist and it is determined that service involving the public health, safety, or welfare would be interrupted if the normal procedure were followed. A declaration of emergency as set forth in this code is conclusive evidence of such an event. All emergency purchases which would otherwise require formal bidding procedures made pursuant to this section shall be submitted to the city council for ratification at the next regular city council meeting after the purchase is authorized for which legally required meeting notice can be provided;
(e) Cooperative or piggyback purchasing. When the Purchasing Officer identifies a cooperative competitive bidding procedure or a “piggyback” contract prepared by and processed through another local, state, or federal governmental agency or a cooperative purchasing entity set up by or utilized by such governments or public agencies, and where the piggyback contract has gone through the competitive bidding process of that entity. Under such circumstances, the city may join into an existing written purchase contract obtained within the last thirty-six (36) months;
(f) Professional services. Agreements for professional may be executed without observing the bidding procedures provided in this chapter if the city manager determines that an informal or formal competitive process is unnecessary because a professional services provider is the best provider for a particular agreement based on some or all of these factors: demonstrated competence; qualifications for the types of services to be performed; experience; knowledge of the city due to a long-standing relationship; reasonableness of cost to perform work; or other similar relevant criteria.
(g) Public works projects. Public works projects of forty-five thousand dollars ($45,000) or less may be performed by the employees of the city by force account, by negotiated contract or by purchase order. In addition, the city may, but shall not be legally required to, use one of the procurement methods set forth in this chapter.
(Ord. 18-953 § 2 (part), 2018)