A. Information Required: Each registrant and permittee shall provide project data in accordance with Minnesota Rules 7819.4000 and 7819.4100 and as follows:
1. The location of applicant's mains, cables, conduits, switches and related equipment and facilities, identified by:
a. Offsets from property lines, distances from the centerline of the right-of-way and curb lines and/or other reference points as determined by the City.
b. Coordinates derived from the Dakota County coordinate system. The information shall be supplied in an electronic file using a .dwg or .dxf format.
c. Any other system agreed upon by the right-of-way user and the City;
2. The type, quantity and size of the equipment;
3. A dimensional description of aboveground appurtenances;
4. A legend explaining symbols, characters, abbreviations, scale and other data shown on the map; and
5. The location of any facilities that were abandoned in conformance with Minnesota Statutes.
B. Submittal Requirements:
1. All right-of-way users shall submit as built record drawings by April 1 of every year for all new facilities located within the right-of-way during the preceding year. In new subdivisions, permits for work within the right-of-way shall not be issued until the City is in receipt of and has accepted x and y coordinates for each of the proposed newly installed public facility main lines and service laterals located within the right-of-way and any applicable utility easements. These coordinates shall be derived from the approved construction plans submitted by the developer’s engineer using the current Dakota County coordinate system, and shall be used for locating public utility service lateral locations until as built record drawings have been received. These coordinates shall be provided to the City by the developer’s engineer in a digital geodata base or shapefile (.shp) drawing (.dwg or .dxf) and text file (.txt) format. The text file shall include a description for each point that will identify the point using the City’s assigned point code and the house address for the corresponding service. As built record drawings shall incorporate any changes to the approved construction plans made in the field; all main line and service lateral coordinates shall be revised to reflect these changes and include z coordinate data.
2. At the request of any right-of-way user, information required by the City, which qualifies as “trade secret” data under the Minnesota Data Practices Act, shall be protected accordingly.
C. Service Laterals: All permits issued for the installation or repair of service laterals, other than minor repairs as identified in Minnesota Rules 7560.0150 subpart 2, shall require the permittee’s use of appropriate means of establishing the horizontal and vertical locations of installed service laterals. Permittees or their subcontractors shall submit to the City as built record drawings satisfactory to the City of the installed service lateral locations. Compliance with this subsection C and with applicable Gopher State One Call Law and Minnesota Rules governing service laterals installed after December 31, 2005, shall be a condition of any City approval necessary for: 1) payments to contractors working on a public improvement contract including those under Minnesota Statutes chapter 429, and 2) City approval of performance under development agreements, or other subdivision or site plan approval under Minnesota Statutes chapter 462. The City shall determine the appropriate method of collecting such information. Failure to provide prompt and accurate information on service laterals installed may result in the revocation of the permit issued for the work or for future permits to the offending permittee or its subcontractors. (Ord. 990, 12-4-2017; amd. Ord. 1054, 11-1-2021)