(A) Effect of section. The provisions of this section shall apply alike to all officers and employees of the village, regardless of the time of the creation of the office or position of employment, and regardless of the time of the appointment of the officers or employment of the employee.
(B) Appointments. The President, with the advice and consent of the Board of Trustees, shall make appointments to fill all appointive offices. The President shall select all employees, fill all positions of employment of the village and promote or demote employees, all with the advice and consent of the Board of Trustees.
(C) Terms of office, vacancies. Every appointed officer and every employee of the village shall hold office or a position of employment for a period of one year from the date of appointment, or until his or her successor is appointed, chosen or selected and has qualified, except as may otherwise be provided for by ordinance; and, except that, employees shall serve only so long as their services are desired or as the terms of their position of employment require and provide.
(D) Assignment of duties. The President shall have the power and authority to assign to any appointed officer any duty which is not assigned by ordinance or by law to some other specific officer, and the President shall determine all disputes or questions relating to the respective powers and duties of such officers upon consultation with the Village Attorney.
(E) Records.
(1) All records kept or maintained by any officer of the village shall be open to inspection by the President or any member of the Board of Trustees at all reasonable times. No village record or records may be removed from village premises, except for reasonable village purposes; and, provided that, a permanent written list or log must be maintained by the Village Clerk, which log shall include a specific description of the record removed, the date of removal, the signature of the party requesting removal, the date of return of the record and such other information necessary to provide notice of the status of the record and secure its return.
(2) The Village Clerk shall review said written log on April 1, July 1, October 1 and January 1 of each year, to determine if any records removed have not been returned.
(F) Monies received. Every officer of the village shall at least once a week turn over all monies received by him or her in his or her official position to the Village Treasurer, with a statement showing the source from which the same was received, and shall take the Village Treasurer’s receipt therefor.
(G) Oath. Before entering upon the duties of their respective offices, all village officers, whether elected or appointed, shall take and subscribe the oath or affirmation as set forth in the State Municipal Code.
(H) Salaries and wages. All officers of the village shall receive such salaries or wages as may be provided from time to time by ordinance. No officer or employee receiving a salary from the village shall be entitled to retain any portion of any fees collected or received by him or her in the performance of his or her duties as a village officer or employee, in the absence of specific authorization to the contrary as may be provided by law or by ordinance. Employees are referred to the village’s Personnel Policy Manual for information on salaries and wages.
(I) Termination of office or employment. Every officer and employee of the village, upon the termination of his or her office or employment, shall deliver to his or her successor all books and records which may be the property of the village. If no successor has been elected, chosen or appointed within seven days after the termination of such office or position of employment, such property shall be delivered to the Village Clerk or to the Village Treasurer, and a receipt taken therefor.
(J) Bond. Every officer and employee shall, if required by the Board, before entering upon the duties of his or her office, give a bond in such amount as may be determined by the Board and with such sureties as it may approve, conditioned upon the faithful performance of the duties of his or her office or position.
(K) Interfering with officers. It shall be unlawful for any person to interfere with or hinder any officer or employee of the village, while engaged in the duties of his or her office. Any person, firm or corporation violating any of the provisions of this chapter shall be fined not less than $25, nor more than $750, for each offense.
(L) Involuntary termination of employment. Employees of the village terminated with or without cause by the President may appeal their termination to the Board of Trustees for reconsideration. Appeals will be submitted to any member of the Board and to the Chairperson of the Executive Committee for initial review within three business days of termination. The Executive Committee Chairperson and two Trustees shall call for a special Board meeting whereupon the board will meet within a reasonable time of the notice of appeal to render a decision on the issue of the continuance or termination of the discharged employee. The termination may be overturned upon a vote of the majority of the Board. If the termination is not overturned, the provisions of division (I) above shall apply. The appellant’s position shall not be filled, temporarily or otherwise, during the appeal process.
(Ord. 06-O-11, passed 5-25-2006; Ord. 06-O-21, passed 9-28-2006)