(A) Creation of office and appointment. There is hereby created the Office of Village Treasurer, an executive office of the village. The Village Treasurer shall be appointed by the President, with the advice and consent of the Board of Trustees, and shall serve at the pleasure of the President and Board of Trustees.
(B) Duties. The Village Treasurer shall perform the following duties.
(1) He or she shall receive all money paid in to the village, either directly or from other village officers, and personally or through a designee, shall make out all checks of the village and pay out village funds only on vouchers, orders or checks properly signed by the Treasurer and two designees of the Village Treasurer. The Treasurer shall annually, as of May 1 of each year, present a list of designees to sign checks for approval by the Board of Trustees.
(2) He or she shall deposit the village funds in such legal depositories as may be designated by the Village Board by resolution or ordinance, and he or she shall keep the village funds separate and distinct from his or her own funds and all others, and shall not intermingle his or her own funds or any others with village funds, and he or she shall not make private or personal use of village funds.
(3) He or she shall keep and maintain accurate books and records of account showing all monies received by him or her, the source thereof, and all monies paid out by him or her, and the purpose for which such money was paid out, and he or she shall keep a record showing at all times the financial condition of the village, and shall make monthly reports to the Village Board showing the funds received and disbursed during the month, and shall make an annual report to the Village Board by June 30 of each year of the total amount of all receipts and expenditures of the village, and showing all of his or her transactions as Village Treasurer during the preceding year.
(4) He or she shall keep a register of all warrants, bonds or orders filed with him or her or paid by him or her, and of all vouchers, as provided by law or by ordinance.
(5) From time to time, the Village Treasurer may invest village funds not immediately necessary in such depositories or in such securities as the Village Treasurer may deem in the best interest of the village; provided, however, that, at the next regular meeting of the Village Board, the Village Treasurer shall request ratification of his or her action in making any investments.
(6) In addition, he or she shall perform such other duties as may be required by law or by ordinance.
(C) Bond. Before entering upon the duties of office, the Village Treasurer shall execute a bond in such amount and with such sureties as may be required by law and by ordinance, conditioned upon the faithful performance of the duties of the office, and to indemnify the village against any loss due to any neglect of duty or wrongful act on the part of the Village Treasurer. The village shall pay the premium on such bond.
(D) Assuming duties. The Village Treasurer may delegate certain duties, from time to time, to other village employees or consultants; provided that, the Village Treasurer shall be held responsible for the fidelity of any designee.
(Ord. 06-O-11, passed 5-25-2006; Ord. 06-O-21, passed 9-28-2006)