A. After review by necessary city departments, a special event permit may be issued, with or without conditions, upon the applicant's written agreement to comply with the terms of the permit.
B. Permitting criteria. All special event applications will be evaluated based on the following criteria:
1. Availability of city property on requested date(s);
2. Whether the requested city property is suitable for the event;
3. Whether the city property requested can safely accommodate the event without experiencing physical or resource damage;
4. Prior history of the event and applicant;
5. Whether the special event will unreasonably disrupt the movement of traffic;
6. Whether the special event is of a size or nature that requires an unreasonable diversion of city personnel to properly oversee the special event;
7. For special events that request a street closure
a. Whether the nature of the special event justifies or requires a street closure;
b. Whether street closure would substantially or unnecessarily interfere with traffic;
c. Whether street closure would unreasonably impact business activities in the immediate vicinity of the closure;
d. Whether public safety personnel are available at the date and time requested to facilitate the street closure;
e. Whether emergency services would be unreasonably inhibited in their ability to travel on and across public streets;
f. Whether the area requested to be closed will be closed due to construction; and
g. Whether city finds the proposed street closure is to be held for the sole purpose of advertising any product, goods, wares, merchandise, service or event and is designed to be held purely for private profit.
C. Grounds for denial or revocation. A special event permit may be denied or revoked for any of the following reasons:
1. A negative evaluation of any of the criteria listed in subsection B of this section;
2. The application was not submitted timely;
3. The application did not include the required information, application fee, or deposit, if applicable;
4. The applicant previously violated the terms of a special event permit issued to or on behalf of the applicant;
5. The applicant has on prior occasion damaged city property and has not paid in full for such damage;
6. The applicant refuses to agree to comply with or abide by all conditions of the permit;
7. The applicant made any false, misleading, or fraudulent statement of material fact in the application or in any other documents required pursuant to this chapter;
8. Any violation of this chapter or failure to meet any licensing requirement;
9. Conducting the special event in violation of any federal, state, county, or local law;
10. The applicant is convicted of untrue, fraudulent, misleading, or deceptive advertising;
11. The applicant is a corporation or similar entity and is no longer qualified to transact business in the State of Arizona;
12. The applicant is delinquent in payment to the city of taxes, fees, fines or penalties assessed against or imposed upon the applicant in relation to or arising out of any business activity or previous special event of the applicant;
13. Applicant fails to ensure that all special event vendors have a city business license and a Transaction Privilege Tax identification number;
14. The proposed special event would substantially or unnecessarily interfere with traffic or parking in the vicinity surround the special event;
15. The proposed special event would likely interfere with the movement of emergency equipment or police protection in the areas contiguous or in the vicinity of the special event;
16. The applicant has not complied or cannot comply with applicable licensure requirements, ordinances, or regulations concerning the sale or offering for sale of any goods or services;
17. The use or activity intended by the applicant is prohibited by law.
D. The applicant shall be notified in writing that the application has been denied or the permit has been modified, revoked, or suspended and the reason for the decision. The written notification requirement shall be deemed satisfied on the date the written notice is either sent electronically to the applicant's email address contained in the application, hand delivered to the applicant at the address contained in the application, or placed in the United States mail, certified mail, return receipt required and addressed to the applicant at the address contained in the application, whichever is earlier.
E. The Police Chief and the Fire Chief shall have the authority to revoke a special event permit instantly and close down a special event if any of the special event permit conditions are violated or if any provisions of this chapter are violated and it is concluded that the violations create an unreasonable and adverse effect upon the health, welfare, or safety of the public.
(Ord. 13-1098, passed 7-23-2013; Ord. 88-225, (part), passed - -1988; Ord. 21-1270, (part), passed 10-12-2021)