A. Chairperson: The Chairperson shall act as the presiding officer at the scheduled meeting, preserve order and decorum, decide all questions of order, prevent intrusion upon personalities or the impugning of member's and attendee's motives, redirect members and speakers in debate to the issue agendized, and conduct the proceedings of the meetings. The Chairperson is responsible for public presentations or delegation of the duty to another member; encouraging participation from all members; following up on issues of member non-attendance; arranging for speakers at meetings; and setting up meeting agendas. The Chairperson may vote and may participate in discussion of motions, but may not initiate a motion. The Chairperson shall sign documents of the Havasu Youth Advisory Council and may call special meetings.
B. Vice-Chairperson: In the absence of the Chairperson, the Vice-Chairperson assumes all duties and responsibilities of the Chairperson. The Vice-Chairperson is responsible for assisting the Chairperson with any agreed upon task; performing duties of the Administrative Secretary in his or her absence or securing another member to perform these duties; assisting with agendas; and maintaining order during meetings. In the event both the Chairperson and Vice-Chairperson are absent, the members present shall appoint a Chairperson Pro Tempore for the meeting.
C. Administrative Secretary: The Administrative Secretary is responsible for recording member attendance at meetings; taking minutes at the meetings; assisting with the agenda; handling official correspondence; and ensuring that the Chairperson receives minutes/agendas by the deadline.
D. Treasurer: The Treasurer is responsible for keeping records of all contributions, monetary or otherwise; keeping records of all Havasu Youth Advisory Council expenditures; making oral reports on Havasu Youth Advisory Council's financial status; reporting to members or staff on the financial capabilities at any given time, and planning fundraising events.
E. Historian: The Historian is responsible for keeping records of all Havasu Youth Advisory Council events; collecting photographs, newspaper clippings, and other significant, informative artifacts of the Havasu Youth Advisory Council.
(Ord. 13-1097, § 1 (part), passed 7-9-2013; Ord. 13-1091, passed 2-26-2013)