(A) Introduction. This policy applies to all county employees and elected officials.
(B) Scope. This policy applies to reimbursement for the personal use of privately owned vehicles by officials and employees as well as to government provided vehicles.
(C) Mileage reimbursement. Unless an elected official or employee has an authorized issued gas card for use at either the Lake County Highway Department or the Lake County Sheriff's Department, the county will pay the person the authorized per mile reimbursement rate. To obtain this reimbursement the person will have to submit on the appropriate forms required by the State Board of Accounts a record of when that person's private vehicle was used for government purposes.
(D) Gas card issuance and use.
(1) Only vehicles that are owned by Lake County, Indiana or leased by Lake County, Indiana are eligible for fuel at the Lake County gas pump at either the Lake County Highway Department or the Lake County Sheriff's Department. All Lake County vehicles except those that require undercover plates for security purposes will have county government municipal plates. The Sheriff shall determine what vehicles require confidential plates for security purposes.
(2) A list of gas cards issued and to whom or for what vehicle will be maintained by the Lake County Sheriff. This list must be approved by the Board of Commissioners.
(3) Only those vehicles or persons who have authorized gas cards will be allowed to fill up at the Highway Department or the Sheriff's Department.
(4) Only highway vehicles will fill up at the Highway Department. All other vehicles will fill up at the Sheriff's Department.
(5) No personal vehicles are allowed the use of gas cards to fill up either at the Lake County Highway Department or the Lake County Sheriff's Department.
(6) All above use pertains to all Lake County employees and Lake County elected officials.
(E) Penalties.
(1) Disciplinary action will be taken against any employee who violates this policy.
(2) Any and all violations of the policy will be referred to the Lake County Prosecutor to determine if the action qualifies for criminal prosecution.
(Ord. 1295A, passed 1-8-2008)