(A) Services, supplies, materials and equipment as used herein shall include every item of personal property for which county funds may be lawfully expended.
(B) The bills or claims for all purchases made through the Agency shall be made out in duplicate, against the county as purchase and delivered to the Purchasing Agent and, if by him or her found correct on receipt of the articles therein described, endorsed by him or her "correct" and submitted to the Council for allowance and payment as provided by law.
(C) In the case of any bill received by the Agent being found in any way incorrect, he or she shall return the same with his or her objections endorsed thereon, and if not amended to his or her satisfaction the seller may file the rejected bill with the Council as a claim against the county and prosecute the same as provided by law.
(D) No services, supplies, materials or equipment shall be turned over by the Agency or accepted by anyone other than requisitioner and then only when a requisition therefor is on file with the Agency. The Agency may at any time be required to aid by advice and correspondence in purchases not within those prescribed by the Council to be made through the Agency; but the aid shall be rendered only to some person or body authorized to make the purchases with county funds and shall not be an official act as Purchasing Agent but merely as assistant of the persons or body empowered to act, and no record therefor need be kept by the Agency.
(E) The Council shall cause the Agency's accounts to, be audited at least once a year.
(Ord. 1451B, passed 10-13-2020)