(A) When the total of change orders, contract modifications, or price adjustments on any contract approved by resolution of the County Board exceeds 10% of the original contract amount, approval of the standing committee in charge of the contracting department or agency and the Financial and Administrative Committee is required.
(B) When a change order or series of change orders authorize or necessitate an increase or decrease in either the cost of a contract by a total of $10,000 or more, or the time of completion by a total of 30 days or more, the authorized employee or official shall make a determination in writing that:
(1) The circumstances giving rise to the change in performance were not reasonably foreseeable at the time the contract was signed;
(2) The change is germane to the original contract as signed; or
(3) The change order is in the best interests of the county and authorized by law.
(C) The written determination and the written change order resulting from that determination shall be retained in the contract file which shall be open to the public for inspection.
(D) (1) The Purchasing Agent is authorized to sign all change orders and to consent to contract assignments.
(2) Additionally, the County Engineer is authorized to sign change orders for projects relating to planning, design, construction, and maintenance of highways, bridges, and culverts.
(3) The Superintendent of Public Works is authorized to sign change orders relating to planning, design, construction, and maintenance of water and sewer projects.
(4) The Director of Facilities and Construction Services is authorized to sign change orders relating to planning and design (those relating to services provided by engineers, architects and land surveyors under the Local Government Professional Services Selection Act (50 ILCS 510/1 et seq.) and on such other projects that the County Administrator has designated to the Director of Facilities and Construction Services.
(5) As required by the Public Works Contract Change Order Act (50 ILCS 525/1 et seq.), when a change order for any public works contract necessitates any increase in the contract price that is 50% or more of the original contract price or that authorizes or necessitates any increase in the price of a subcontract under the contract that is 50% or more of the original subcontract price, then the portion of the contact that is covered by the change order must be resubmitted for bidding in the same manner in which the original contract was bid.
(1977 Code, § 1:4-1) (Ord., § 8-101, passed 12-8-2009; Ord. passed 2-12-2013; Ord. 21-0923, passed 10-12-2021)