(A) Specified period. Unless otherwise provided by statute, a contract for goods or services may generally only extend for two years, provided the term of the contract and conditions of renewal or extension, if any, are included in the solicitation and funds are available for the first fiscal period at the time of contracting. As a matter of policy, contracts may contain automatic renewal provisions if it is in the best interest of the county, but for any renewal period beyond two years (or any applicable statutory timeframe that is longer than two years), the County Board must have the ability to terminate the contract within a time not to exceed 90 days after the renewal period begins. The total contract term for any contract, including the time periods by which the contract is extended due to renewal, shall not exceed five years, unless a unique capital investment or other extenuating factors necessitate a longer contract period and it is approved by Board resolution.
(B) Cancellation due to unavailability of funds in succeeding fiscal periods. When funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period, the contract shall be canceled.
(1977 Code, § 1:4-1) (Ord., § 7-102, passed 12-8-2009; Ord. passed 2-12-2013; Ord. 21-0923, passed 10-12-2021)