APPENDIX B: MOTOR VEHICLE USER GUIDELINES

I. Purchasing Policy.

   The following guidelines shall apply to all contracts let by the county for the purchase of motor vehicles:

   (A)   Coordination by the Lake County Purchasing Agent with the Lake County Division of Transportation for new vehicle purchase requests;

   (B)   An annual review by the Lake County Division of Transportation of each county vehicle, based on mileage life and type of use, to determine new or used vehicle purchases;

   (C)   The Lake County Division of Transportation will have full authority to determine replacement of county vehicles; and

   (D)   Purchasing Department will review contracts for conformance to the purchasing ordinance [§§ 33.150 through 33.157], and shall conduct all bid lettings.

II. Maintenance Policy.

   The following guidelines shall apply to the maintenance of all motor vehicles owned by the county. All normal maintenance is to be done at county highway facilities. Any required warranty and/or “call back” work is to be done at the dealership where the new vehicle was purchased and all required maintenance is to be done according to the inspection schedules below.

   (A)   Lake County Division of Transportation inspections; sedans, wagons, pickups, and vans.

      (1)   Six thousand mile/six-month inspection:

         (a)   Change oil; and

         (b)   Change oil filter.

      (2)   April inspection: put on street tires;

      (3)   October inspection:

         (a)   Check wiper blades;

         (b)   Put on snow tires; and

         (c)   Check anti-freeze.

      (4)   Twenty-four thousand mile/24-month inspection:

         (a)   Change air cleaner;

         (b)   Check brakes;

         (c)   Check tires;

         (d)   Tune-up; and

         (e)   Crank case vent filter.

      (5)   Forty-eight thousand miles/48-month inspection:

         (a)   Change transmission fluid;

         (b)   Check U-joints; and

         (c)   Change coolant.

   (B)   Lake County Division of Transportation inspections; dump trucks and semis.

      (1)   Trucks, 6,000-mile/four-month inspection:

         (a)   Oil change; and

         (b)   Check fluid levels.

      (2)   Twelve thousand mile/12-month inspection:

         (a)   Check rear axle;

         (b)   Change oil filters; and

         (c)   Check air filters.

      (3)   Twenty-four thousand mile/24-month inspection:

         (a)   Wheel bearings;

         (b)   Brakes;

         (c)   Tune-ups; and

         (d)   Change air filter.

      (4)   October inspection:

         (a)   Check wiper blades; and

         (b)   Check anti-freeze.

   (C)   Lake County Division of Transportation inspections; graders.

      (1)   Complete service in November and February; and

      (2)   Change oil and oil filter.

   (D)   Lake County Division of Transportation inspections; mower tractors.

      (1)   Change air cleaner monthly (summer only);

      (2)   Brakes (every 24 months);

      (3)   One-hundred hour inspection:

         (a)   Oil change; and

         (b)   Oil filter change.

      (4)   October inspection: coolant.

(1977 Code, § 1:4-3) (Ord. passed 10-11-1977)