A. Each requester is required to pay to the village the appropriate fees for copies of village records and will receive a receipt for same. In the case of commercial requests, a requester shall also be required to pay to the village other charges as set forth below. No records will be distributed to the requester unless and until all charges associated with the request are paid to the village in full. The village will charge the following fees as set forth in the FOIA:
1. Black And White, Letter Or Legal Size Copies: There is no charge for providing the initial fifty (50) pages, after which the cost will be fifteen cents ($0.15) per page.
2. Color Or Irregular Sized Copies: The fee for color or irregular sized copies shall be the actual cost incurred by the village for reproducing the records.
3. Certification Of Document: The fee for certification of a document shall be one dollar ($1.00).
4. Records In Electronic Format: If the village maintains the respective document(s) in electronic format, such document(s) must be furnished in the electronic format if the requester so requests. The village is not required to produce records kept in electronic format in an alternate manner. The fee charged for producing records in an electronic format shall be the actual cost incurred by the village for purchasing the recording medium.
5. Commercial Requests: With respect to requests for commercial purposes, in addition to the fees set forth in subsections A1 through A4 of this section, such requesters shall also be required to pay the following:
a. The requester shall be required to pay to the village ten dollars ($10.00) per hour for each hour after the first eight (8) hours spent by personnel in searching for or retrieving a requested record.
b. The requester shall be required to pay to the village the actual cost of retrieving and transporting public records from an off site storage facility when the public records are maintained by a third party storage company under contract with the village.
c. With respect to those charges provided for in subsections A5a and A5b of this section, the village shall provide to the requester an accounting of all fees, costs, and personnel hours expended in connection with the request.
B. All payments for production of records shall be made in the form of cash or certified or cashier's check made payable to the village.
C. Requests to waive any fee(s) for reproduction of document(s) must be made in writing to an FOIA officer of the village and must state how the information requested "primarily benefits the general public". The FOIA officer shall be authorized to determine whether such request for a waiver shall be honored.
D. Each copy, other than electronic media, may be certified if requested and paid for by the requester. Documents may be furnished without charge if the requester is unable to pay for them, and the purpose of such request is determined by the FOIA officer to be in the public interest. (Ord. 2011-O-25, 11-1-2011)