(A) Property should not be transferred, turned in for auction or disposed of without prior approval of the Town Manager and/or the Town Council. A vehicle/equipment out processing checklist should be sent to the Clerk-Treasurer’s office in all cases. This form is a dual purpose form for transfer (defined as any movement of an asset by virtue of change in location, either by account, department, building, floor or room) or retirement (disposal) of property.
(B) The main points to be remembered when using this form are:
(1) Always provide sufficient detail to properly identify the asset and, most importantly, include the asset’s tag/identification number;
(2) Be accurate and do not overlook any of the required entries;
(3) Write legibly;
(4) Complete each column for every asset listed on the form;
(5) Enter information correct rows, depending on whether an asset is being transferred or deleted;
(6) Have Department Head sign the form; and
(7) Return the form to the Clerk- Treasurer’s office.
(C) If an asset is stolen, the department head should immediately notify the Police Department, the Clerk-Treasurer and the Town Manager.
(2014 Code, § A3.4(3))