(A) Authority for advanced payment of claims. The Clerk-Treasurer of the town shall have the authority to make claim payments in advance of approval from the Town Council for the following types of expenses:
(1) License fees or permit fees;
(2) Utility payments or utility connection charges;
(3) Federal grant programs if:
(a) Advance funding is not prohibited; and
(b) The contracting party provides sufficient security for the amount advanced.
(4) Grants of state funds authorized by statute;
(5) Payroll;
(6) State, federal or county taxes; and
(7) Expenses that must be paid because of emergency circumstances.
(B) Expenses described in ordinance. The Clerk-Treasurer of the town shall additionally have the authority to make claim payments in advance of approval from the Town Council for the following expenses:
(1) Credit card payments; and
(2) Line of credit payments.
(C) Documentation of claims. The Clerk- Treasurer shall ensure that each payment of expenses paid in advance of Town Council approval shall be supported by a fully itemized invoice or bill and certification by the Clerk-Treasurer.
(D) Town Council review. The Town Council shall review and allow a claim at its next regular or special meeting following such claim’s pre-approved payment.
(Ord. 2019-9-3(c), passed 9-3-2019)