§ 31.03  ADVANCE PAYMENT OF CERTAIN CLAIMS.
   (A)   Authority for advanced payment of claims. The Clerk-Treasurer of the town shall have the authority to make claim payments in advance of approval from the Town Council for the following types of expenses:
      (1)   License fees or permit fees;
      (2)   Utility payments or utility connection charges;
      (3)   Federal grant programs if:
         (a)   Advance funding is not prohibited; and
         (b)   The contracting party provides sufficient security for the amount advanced.
      (4)   Grants of state funds authorized by statute;
      (5)   Payroll;
      (6)   State, federal or county taxes; and
      (7)   Expenses that must be paid because of emergency circumstances.
   (B)   Expenses described in ordinance. The Clerk-Treasurer of the town shall additionally have the authority to make claim payments in advance of approval from the Town Council for the following expenses:
      (1)   Credit card payments; and
      (2)   Line of credit payments.
   (C)   Documentation of claims. The Clerk- Treasurer shall ensure that each payment of expenses paid in advance of Town Council approval shall be supported by a fully itemized invoice or bill and certification by the Clerk-Treasurer.
   (D)   Town Council review. The Town Council shall review and allow a claim at its next regular or special meeting following such claim’s pre-approved payment.
(Ord. 2019-9-3(c), passed 9-3-2019)