The following procedures, as may be amended from time to time by Resolution of Council shall apply to the operation of the Village Building Department.
(a) Submission of Applications and Fees: All building permit applications and associated fees shall be submitted to the Building Department Office located within the Village municipal building which shall be open during specified hours.
(b) Fee Schedule and Hours of Operation: A schedule of fees as determined by Village Council and hours of operation will be posted at the Building Department Office.
(c) Building Department Coordinator:
(1) Appointment: By appointment of Council, the Village will staff the position of a Building Department Coordinator.
(2) The duties of the Building Department Coordinator shall be as follows:
A. Facilitate the review of applications,
B. Delegation of inspection assignments,
C. Assure that all inspections and approvals are provided a certified inspector and,
D. Assure that all inspection reports, adjudication orders etc. are executed by the Certified Building Inspector.
(d) Processing of Applications:
(1) Upon receipt, all applications and a copy of the application fee shall be transmitted to the Building Department Coordinator for review. The Building Department Coordinator shall advise the Village Fiscal Officer as to the proper allocation of the application fee. The Building Department Coordinator shall assure that all applications are complete and shall request from the applicant any additional information that may be required to complete the applications. The Building Department Coordinator will assure that originals of all applications are proposed to the Certified Building Inspector and that copies are provided to the Building Department Office.
(2) The Building Department Coordinator shall indicate, in writing, to each applicant his or her status as the Building Department Coordinator and that he or she is not a Certified Building Inspector. The names and titles of the Building Department Coordinator and the Certified Building Inspector will be posted at the Building Department Office and shall be posted on the Village website.
(e) Certified Building Inspector:
(1) The Village shall contract for inspection services with a person duly certified in accordance with the laws of the State of Ohio. The Certified Building Inspector shall be responsible for conducting all inspections, the generation of inspection reports and for the discharge of all other duties as provided by law.
(2) Originals of all applications shall be provided to the Certified Building Inspector copies of which shall be kept at the Village Building Department office.
(f) Retention of Documents: The Certified Building Inspector shall maintain possession of originals of all applications, inspection reports and other documents for a period of two years from the date of project completion at which time originals shall be delivered to Village Building Department Office. During such two year period, copies of all applications, inspection reports and other documents will be maintained at the Building Department Office in physical and/or electronic formats and will be made available to the public in accordance with Ohio’s Public Records law during specified hours or by appointment.
(Res. 2013-796. Passed 4-25-13.)