(A) Purpose. It is the purpose of this section to provide for reimbursement to the Mayor, City Council and other city staff at the City Council’s discretion, for a computer or other electronic device to be used in their performance as members of the City Council.
(B) Reimbursement
(1) The Mayor, City Council members and other city staff as determined by the City Council, will be provided reimbursement by the city for a computer or other appropriate electronic device or software purchased for use in their official capacity as a City Council members in a maximum amount of $800 with receipt for proof of purchase of the equipment.
(2) The reimbursement will be done once per member per four-year elected office term or, for staff members, as deemed appropriate by the City Council. The equipment must be purchased within the first six months of the member’s term to be eligible for reimbursement as provided in this section.
(3) The computer purchases reimbursed under this section are the personal property of the Mayor, Council member or staff member. Individual Council members may refuse this benefit.
(4) Only those Council members in office on January 1, 2015 and thereafter will be eligible for this equipment reimbursement. Notwithstanding the preceding provision, a Mayor elect and Council members elect who will take office effective January 1 of any year may be reimbursed after January 1 of any year for their computer equipment purchased prior to the effective date of the commencement of their terms in office. Also, any Mayor or Council member in office at the time of the effective date of this section may receive the reimbursement within six months of the effective date.
(C) Pooling of resources. Elected officials and staff eligible for equipment reimbursement under this section, may, if they choose, jointly solicit bids, quotes or RFPs for their equipment for the purposes of cost efficiency. Persons purchasing equipment under this section may ask for a check from the city to purchase the equipment. A receipt will then have to be immediately provided to the city after purchase or the person receiving the advanced check will be liable to reimburse the city for the costs advanced.
(Ord. 113, passed 6-8-2015)