(A) In accordance with I.C. 36-1-8-2 authorizes the establishment of a Petty Cash Fund in any county or municipality by application and resolution.
(B) It is the desire of the Town Council, of Kouts, County of Porter to establish such a fund for the purpose of paying small or emergency items of operating expense, in the amount not to exceed $100.
(C) The custodian of this fund is the Clerk- Treasurer, whom shall appoint a department custodian who is responsible for the Petty Cash Fund, such custodian shall maintain records of this Fund in a manner conducive to proper accounting and auditing procedures.
(1) A receipt shall be taken for each and every expenditure from such a fund and an accounts payable voucher shall be filed by the custodian of the fund, to reimburse such fund for expenditures so made. No reimbursement shall be made unless there is an attached accounts payable voucher receipt totaling the amount so claimed.
(2) Reimbursements shall be approved, allowed and paid in the same manner as other accounts payable vouchers. The Petty Cash Fund shall be replenished at the monthly meeting of the Town Council upon presentation of receipts on the monthly docket.
(Ord. 2006-2, passed 9-18-06)