(A) Protection of Offers Prior to Opening. The purchasing agent shall retain all offers received in a secure location prior to the date and time at which offers will be opened in order to prevent disclosure of the contents prior to the opening of the offers.
(B) Unobstructed Evaluation of Offers. After offers have been opened, the purchasing agent shall be responsible for maintaining the offers in such a manner as to permit evaluation of the offers by the persons responsible for evaluating the offers.
(C) Public Records Status of Bids. Bids submitted in response to an invitation for bids must be made available for public inspection and copying after the time of the bid opening.
(D) Register of Proposals. Where proposals are solicited in lieu of competitive sealed bidding, the purchasing agent shall prepare a register of proposals for each request for proposals issued which shall contain information concerning the proposals. Such registers shall be made available for public inspection and copying after contract award. The content of the Register of Proposals shall be consistent with applicable statutory requirements.
(Ord. 6093, passed 6-29-98)