(A) With the prior written approval of the municipal board having jurisdiction over the allowance of claims, the City Controller may make claim payments in advance of board allowance for the following kinds of expenses:
(1) Property or services purchased or leased from the United States government, its agencies, or its political subdivisions.
(2) License or permit fees.
(3) Insurance premiums.
(4) Utility payments or utility connection charges.
(5) General grant programs where advance funding is not prohibited and the contracting party posts sufficient security to cover the amount advanced.
(6) Grants of state funds authorized by statute.
(7) Maintenance or service agreements.
(8) Leases or rental payments.
(9) Bond or coupon payments.
(10) Payroll.
(11) State, federal, or county taxes.
(B) Each payment of expenses authorized by this section must be supported by a fully itemized claim.
(C) The municipal board having jurisdiction over the allowance of claims shall review and allow the claim at its next regular or special meeting following the preapproved payment of the expense.
(D) By way of example, and not of limitation, the following are municipal boards having jurisdiction over the allowance of claims: Board of Public Works and Safety; Board of Aviation Commissioners; Board of Park Commissioners; Plan Commission; and Board of Cemetery Trustees.
(E) For the purposes of this section, the "prior written approval" of the various boards having jurisdiction over the allowance of claims shall be deemed to have been given by passage of a resolution by the respective board, granting approval for the prepayment of claims by the Controller as provided at IC 36-4-8-14. The resolution shall be recorded in the minutes of the respective board. The City Controller shall keep all such resolutions on file. The resolutions shall remain in full force and effect until revoked by the respective boards.
(Ord. 5863, passed 3-8-93)
Statutory reference:
Claim payments in advance of board allowance, see IC 36-4-8-14